Office Assistant 3 - Burien
About The Position
The Community Corrections Division is seeking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Burien Field Office. This position performs file management and routine, advanced clerical support tasks for the Community Corrections Supervisor (CCS), Community Corrections Officers (CCOs), and the field unit. The role involves working independently on complex clerical projects, assignments, and reception desk duties. The agency is committed to public service, an equitable and inclusive culture, and fostering excellence, innovation, engagement, and safety for better community and agency outcomes.
Requirements
- High school diploma or GED equivalent.
- Six months of clerical and/or customer service experience.
- Basic level of proficiency and knowledge in Microsoft Office to include Outlook, Word and Excel.
- Maintain regular and reliable attendance.
- Must respect and maintain confidentiality.
- Ability to assist individuals with various criminal backgrounds.
- Ability to navigate internal databases.
- Ability to proofread written material and identify and correct errors in sentence structure, grammar, and punctuation.
- Ability to communicate effectively and clearly to staff, supervised individuals, public, and stakeholders.
Nice To Haves
- Two years of clerical experience to include a basic level of proficiency and knowledge in Microsoft Office including Outlook, Word and Excel.
Responsibilities
- Provide front desk reception on a rotational basis.
- Greet and direct clients, general public, and/or stakeholders to the appropriate staff.
- Manage a multi-line phone system.
- Manage office equipment and supplies.
- Ensure the public entry door is opened at 8:00 am, and closed and locked at 5:00 pm.
- Manage and maintain electronic and physical files.
- Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information) and OnBase.
- File and archive closed DOC field files.
- Provide general office support to the CCS and CCOs.
- Other duties as assigned.
Benefits
- Free ORCA card to all employees whose permanent duty station is assigned in King, Pierce, and Snohomish counties.
- Fourteen to twenty-five paid vacation days per year (depending on years of service and in accordance with the collective bargaining agreement (CBA) if a represented position)
- Eight hours of paid sick leave per month
- Twelve paid holidays per year (includes one personal holiday)
- One personal leave day per year (in accordance with the CBA)
- Flexible Spending Account (FSA)
- Dependent Care Assistance Program (DCAP)
- Deferred Compensation Program (DCP)
- Retirement plan
- Comprehensive family insurance for medical, dental, and vision
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
