Office Assistant 2 Stores/Mail (NY HELPS)
About The Position
The Office Assistant 2-Stores/Mail is assigned to the mailroom and will handle and process mail; perform printing jobs, as well as manage the storage, inventory and distribution of supplies and/or equipment. The workload requires the ability to multi-task. Basic computer skills are necessary. The work may involve some heavy lifting, therefore the ability to lift 50 pounds is required. The position also requires a valid driver’s license. This position may train and supervise lower-level staff. This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). This is a promotional title, so all promotional opportunities must be exhausted before a non-state employee can be appointed via NY HELPS. For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications, and any specialized requirements, of the title for which they apply. At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.
Requirements
- One year of experience where most work time is spent performing activities related to mail receipt, mail distribution, storage, and/or stores keeping.
- Must hold unrestricted work authorization.
- Basic computer skills.
Nice To Haves
- Able to operate machinery such as an Inserter or Labeler, high speed B&W and color printers which require programming for each job
- Knowledge of Microsoft Excel
- Commitment to providing exceptional customer service
- Excellent communication skills
- Excellent interpersonal skills
Responsibilities
- Opening/sorting mail, folding/inserting letters and inter-office mail delivery
- Receives, stores and distributes goods, materials, equipment and records in a stockroom/mailroom
- Loads, unloads and physically handles equipment and supplies
- Rotates stock in storage areas as required
- Maintains perpetual inventory records to monitor and control inventory stock levels
- Maintains records or logs of items shipped, delivered and received
- Assesses the need for ordering supplies, materials and equipment based on inventory levels
- Prepares purchase requisitions to procure goods, materials, equipment and supplies
- Prepare various reports related to inventory of materials received and distributed
- Plans or assists in the layout of storage areas
- Communicates with agency staff, users, vendors, manufacturers, shippers and other parties
- Evaluates clerical procedures and processes forms and documents relative to the efficiency of operations
- Assists with special jobs / projects as needed i.e. specific mailings and stuff jobs
- Prepares and mails monthly retirement checks
- May perform courier runs in a motor vehicle
Benefits
- Retirement, disability and death benefits
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
