Office and Sample Coordinator

NSI•Los Angeles, CA

1d•Hybrid

About The Position

The Office and Sample Coordinator plays a critical dual role in supporting NSI’s daily office operations and managing the coordination of our product samples. This position ensures that samples are received, prepared, tracked, and delivered accurately and on time. Because product samples directly represent NSI’s quality standards, this role has a measurable impact on customer satisfaction and business development outcomes. In addition to sample management, this role supports general office administration, maintains organized inventory and sample storage systems, and helps ensure a safe, efficient, and well-functioning workplace environment. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable working in a fast-paced setting with tight deadlines.

Requirements

1-2+ years of experience in office management or administration
Strong organizational and multitasking skills
Excellent written and verbal communication
Proficiency in Google Suite applications
Ability to work independently and handle confidential information
Driver’s license and a car required for frequent use
Strong attention to detail and organizational skills
Excellent written and verbal communication abilities
Bachelor’s degree in Food Science, Nutrition, Dietetics or related field

Nice To Haves

Macbook experience is a plus

Responsibilities

Oversee day-to-day office operations and administrative functions
Manage/purchase office supplies, equipment, and inventory
Coordinate maintenance, repairs, and facility needs
Ensure compliance with workplace safety standards
Assist with onboarding logistics (workspace setup, equipment, supplies)
Support internal events, team or sales meetings, and company initiatives
Receiving, preparing and shipping samples and storing raw materials
Managing inventory of raw materials and finished products
Tracking and monitoring samples using Excel as a tool
Maintenance and organization of the sample room
Responding to phone and email inquiries in a timely and professional manner
Building good relationships with vendors and forwarders (DHL, FEDEX, UPS, USPS)
Performing sensory evaluations (taste, smell, visual) of our commodities
Effective communication and collaboration interdepartmentally and with external customers
Management of tastings. Preparation of ingredient/product and analysis.
Collect, prepare, and ship samples/equipment for NSI trade shows
Travel to grocery stores and collect pricing data and product images as needed