Office and Payroll Manager

Tarkett•West Linn, OR

5d•Onsite

About The Position

Champion Your Future with Tarkett Sports and Tarkett Sports Construction! Build your career with a world leader in sports construction and surfacing. We are seeking an experienced Office and Payroll Manager to support our team at Tarkett Sports Construction—Northwest , a leading expert in construction management services for projects of all sizes. They provide expertise in excavation, grading, and utility installation, while offering superior customer experience at every stage of the project. Reporting to Kelly Fitzpatrick the Office and Payroll Manager will oversee payroll, accounts payable, employee administration, compliance, and daily office operations to support the efficient functioning of the organization. Will be working on-site at the West Linn, Oregon office. Tarkett Sports Construction is part of Tarkett Sports . Born from an entrepreneurial spirit and driven to find better solutions, we challenge the status quo and continue to change the game for athletes and facility owners—pioneering innovations that have reshaped entire industries. Our team is made up of the most experienced and knowledgeable experts in the field. From architectural design and full-scope construction to a comprehensive portfolio of industry-leading sports surfacing solutions, we lead with passion, pride, and purpose. Trusted at every level, from professional stadiums to local community venues, Tarkett Sports is at the surface of over 80,000 installations – highlighted by projects in NFL, CFL, MLS, and at renowned NCAA division I programs. Join the team behind renowned names like FieldTurf, Beynon Sports, ClassicCourt, GrassMaster, Tarkett Sports Indoor and Tarkett Sports Construction. Help us build the next world-class venue.

Requirements

3-5 years' related industry experience.
Experience in payroll administration and employee benefits management.
Knowledge of accounts payable, invoice reconciliation, and cost coding.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Proficiency with payroll, accounting, and Microsoft Office applications.
Strong communication skills and the ability to work effectively with employees, vendors, and project teams.

Nice To Haves

Familiarity with certified payroll and compliance documentation is an asset.

Responsibilities

Process payroll for 25-30 employees, including payroll reporting, tax remittances, and certified payroll requirements.
Administer employee benefits, including healthcare, 401(k), and PTO programs.
Maintain employee records, including safety training documentation.
Manage accounts payable for vendors and suppliers.
Review and reconcile invoices, field tickets, expense reports for credit cards, and supporting documentation.
Perform cost coding and ensure pricing, quantities, and vendor documentation are accurate.
Maintain COIs, W-9s, and other compliance-related records.
Oversee day-to-day office administration and act as a key liaison between field and office teams.
Travel to jobsites weekly to pick up documentation and support operational needs; reliable vehicle required.
Support Project Managers with invoicing and force account documentation.
Manage office supplies, company orders, and equipment maintenance records.