Office and Payroll Manager

Tarkett•West Linn, OR

3d•Onsite

About The Position

Tarkett Sports Construction is seeking an experienced Office and Payroll Manager to support their team in West Linn, Oregon. This role will oversee payroll, accounts payable, employee administration, compliance, and daily office operations. The company is a world leader in sports construction and surfacing, known for its entrepreneurial spirit and commitment to innovation. The Office and Payroll Manager will report to Kelly Fitzpatrick and will be responsible for ensuring the efficient functioning of the organization.

Requirements

3-5 years' related industry experience.
Experience in payroll administration and employee benefits management.
Knowledge of accounts payable, invoice reconciliation, and cost coding.
Strong organizational skills and attention to detail.
Ability to manage multiple priorities and meet deadlines.
Proficiency with payroll, accounting, and Microsoft Office applications.
Strong communication skills and the ability to work effectively with employees, vendors, and project teams.
Reliable vehicle required for jobsite travel.

Nice To Haves

Familiarity with certified payroll and compliance documentation is an asset.

Responsibilities

Process payroll for 25-30 employees, including payroll reporting, tax remittances, and certified payroll requirements.
Administer employee benefits, including healthcare, 401(k), and PTO programs.
Maintain employee records, including safety training documentation.
Manage accounts payable for vendors and suppliers.
Review and reconcile invoices, field tickets, expense reports for credit cards, and supporting documentation.
Perform cost coding and ensure pricing, quantities, and vendor documentation are accurate.
Maintain COIs, W-9s, and other compliance-related records.
Oversee day-to-day office administration and act as a key liaison between field and office teams.
Travel to jobsites weekly to pick up documentation and support operational needs; reliable vehicle required.
Support Project Managers with invoicing and force account documentation.
Manage office supplies, company orders, and equipment maintenance records.