Office and Events Manager

Security Level 5•San Francisco, CA

3d•Onsite

About The Position

Security Level 5 is a Bay Area AI security nonprofit working with AI labs and US intelligence agencies to defend frontier models from priority nation-state-level threats. We move fast, and we're tripling headcount this year. The Mission We're hiring for what's plausibly the most difficult, urgent, and interesting challenge in AI security engineering this decade (for humans, at least): designing and building the first datacenter purpose-built to Security Level 5, the standard for defending frontier AI labs against attackers with the resources of a nation-state and billion-dollar budgets. We're working on the first SL5 components this year and aiming for an at-scale SL5 datacenter build in 2027. We wrote the first version of the standard with input from CISOs and senior security staff at the frontier labs, and US security and intelligence officials. Now we're designing the SL5 architectures purpose-built for frontier AI workloads, and standing up the reference tech stack to guide labs' buildouts. This stack has to hold against nation-states, not destroy researchers' productivity, not cost more than labs can pay, and ship in 2-3 years.

Requirements

3+ years of experience in office management, events, operations, or executive support.
Experience ideally at a startup or high-performing nonprofit.
Experience owning both a physical space and an event program.
Ability to run several events at different planning stages without losing threads.
Process-oriented while also being instance-oriented.
Care about attendee experience, the feel of the space, and the small touches that make things feel handled.
Service-minded and fine with some repetition.
Motivated by impact over glamour.
Habitually asking whether this is the highest-value thing to be doing right now.
Willingness to work some flexible hours when hosting events.
Care about the mission and believe AI could reshape the coming decade and want to help it go safely.

Responsibilities

Setting up and running our SF office, including move-in, selection and procurement, build-out, and day-to-day operations.
Coordinating suppliers, vendors, food, and access management for the office.
Owning events end to end, including coordinating work happy hours, conference logistics, and quarterly onsites.
Serving as the space's point of contact for external organizations hosting events.
Managing event logistics, speaker and attendee coordination, space, AV, and food.
Building systems to streamline future events, such as creating templates, checklists, and budgets.
Developing documentation to help members understand and use the space.
Owning tooling and everyday norms for the space, including choosing and managing event and office tools.
Maintaining living documents for policies such as expenses, travel, and calendar.