Office and Administrative Coordinator

Extell Development Company•Park City, UT

1d•Onsite

About The Position

Extell Financial Services, managed by EX Utah Development, is developing Deer Valley East Village, a world-class alpine village. This luxury resort village will include commercial space and set a new standard for alpine resorts. The Office and Administrative Coordinator will oversee and manage several offices, provide administrative support, schedule meetings and tours, assist VPs, and organize events.

Requirements

High school diploma required
Minimum of 2-5 years’ experience in comparable position
Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite (Excel, Word, Outlook)
Knowledge of standard office administrative practices and procedures
Basic knowledge on how to operate standard office equipment as copier, stamp machine, etc.

Nice To Haves

Associates degree preferred

Responsibilities

Perform administrative and office support activities
Oversees office management and IT coordination
Ensures facilities and systems are properly working
Manages inventory and the replenishment of office and kitchen supplies
Ensure office equipment is fully equipped to include paper and toner is sufficiently stocked
Ensures offices are cleaned and HR notices posted
Oversee and manage security contractor and staff parking
Schedules various department and staff meetings, as well as manages conference rooms
Creates staff memos and circulates HR notices
Responds to general development questions and requests for information
Arranges, inputs, and manages Utah’s internal properties’ lodging for staff and vendors
Organizes staff functions
Compiles credit cards reconciliations
Aids with staff travels; e.g., bookings, expenses, etc.
Picks up mail from post office, and creates labels and ships FedEx and USPS packages
Tours EB5 prospects
Assist with administrative task, reports, and special projects
Performs any additional duties assigned by manager