ASSOCIATE, OFFICE COORDINATOR AND ADMINISTRATIVE ASSISTANT

Cresset Capital•Reston, VA

8d•Onsite

About The Position

This role is responsible for overseeing the office experience for both clients and employees, including direct interaction with clients to ensure a welcoming and professional environment. It also involves managing facilities operations and handling administrative support duties. The ideal candidate will act as a liaison between clients, employees, and facilities management, ensuring a seamless, engaging, and well-coordinated workplace experience. This role requires the employee to be on-site 5 days a week. This is not a remote or hybrid position.

Requirements

High school diploma required, associate degree in business or related field preferred.
Minimum of three years of relevant administrative or office management experience.
Proficiency in Microsoft Outlook (especially outlook scheduling), Word, and Excel.
Typing speed of 45+ words per minute with strong keyboard proficiency.

Responsibilities

Coordinate with HR and IT to onboard new hires, including preparing checklists, arranging gift baskets, setting up workstations and computers, and scheduling non-HR training.
Maintain clean and organized office areas including conference rooms, kitchen/café area, stockroom, offices and desks
Organize weekly office lunches, including scheduling, ordering, pick up, setup, and cleanup.
Plan and coordinate employee birthday and anniversary celebrations and gifts.
Plan, organize and execute office events.
Communicate personnel updates, including illness, bereavement, and celebrations.
Act as the primary liaison with building management and maintenance personnel.
Oversee emergency preparedness drills and activities including training (CPR, etc)
Coordinate holiday gifts, cards, and office decorating.
Circulating building updates to employees as needed.
Coordinate, schedule, and organize client meetings, including direct communication with clients for both Zoom and in-office appointments
Notify building concierge of all client or Cresset visitors
Setting up conference rooms for client meetings (in person or Zoom)
Initiating Zoom or Teams for meetings and troubleshooting
Maintain written instructions and processes for the office
Prepare and distribute daily office meeting agendas.