Office Aide

Responsive Education Solutions • Leander, TX

1d

About The Position

The Office Aide provides administrative and secretarial support to the Campus Director and department while assisting the Campus Secretary or Office Manager. The role includes typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, coordinating direct mailings, and contributing to special projects. The Office Aide handles non-routine correspondence and highly confidential or sensitive information, and interacts with external callers and visitors as well as internal contacts at all organizational levels. The position requires independent judgment to plan, prioritize, and organize a varied workload and to recommend changes to office practices or procedures.

Requirements

• Ability to work with children and a love for children and learning.
• Ability to follow verbal and written instructions.
• Ability to communicate effectively verbally and in writing.
• Familiarity with office equipment, such as computers, phones, photocopiers, filing cabinets, and fax machines.

Nice To Haves

• High school degree or GED preferred.
• One year of office experience preferred.

Responsibilities

• Assist the secretary with scheduling and organizing meetings, travel, conferences, and campus activities.
• Maintain and update filing systems and retrieve information from files as needed.
• Organize and prioritize large volumes of information and calls.
• Sort and distribute mail.
• Draft written responses or reply by phone or email when necessary.
• Respond to regularly occurring requests for information.
• Answer campus phones when needed; take messages and handle routine and non-routine questions.
• Work independently and as part of a team on special, ongoing, and nonrecurring projects.
• Assist with special projects, including planning and coordinating presentations, disseminating information, coordinating direct mailings, and creating brochures.
• Assist with general correspondence, memos, charts, tables, graphs, and business plans.
• Proofread copy for spelling, grammar, and layout and make appropriate changes.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED