Country View Elementary - Office Aide (28707)

Weber School District•West Haven, UT

1d•Onsite

About The Position

The Office Aide provides administrative, clerical, and customer-service support to ensure the efficient operation of the high school’s main office. This position assists staff, students, parents, and community members while maintaining professionalism, confidentiality, and a student-centered focus. The Office Aide performs routine office tasks, supports attendance and record-keeping functions, and contributes to a positive and welcoming school environment.

Requirements

High school diploma or GED required.
Ability to pass required background checks and district onboarding requirements.
Basic office practices, procedures, and equipment.
School operations, policies, and communication protocols (training provided as needed).
Alphabetical and numerical filing systems.
FERPA guidelines and standards for maintaining confidentiality.
Proficient use of computers, including email, word processing, and data-entry applications.
Strong customer-service and interpersonal communication skills.
Accurate typing, proofreading, and document handling.
Time management and ability to work in a fast-paced environment.
Work effectively with students, parents, staff, and the general public.
Maintain confidentiality and handle sensitive information with discretion.
Follow written and verbal instructions with attention to detail.
Prioritize multiple tasks and adapt to changing needs throughout the school day.
Remain calm and professional during busy or stressful situations.
Ability to sit or stand for extended periods (up to a full workday).
Ability to lift, carry, or move items up to 25 pounds (e.g., boxes of supplies, paper).
Frequent reaching, bending, stooping, or crouching to retrieve or file documents.
Ability to operate office equipment such as a computer, phone, copier, and printer.
Visual acuity to read printed materials and computer screens.
Ability to communicate clearly in person, by phone, and in writing.

Nice To Haves

Previous office or customer-service experience preferred, especially in a school or public-service setting.
Bilingual skills preferred but not required.

Responsibilities

Serve as the first point of contact: Warmly greet and assist students, parents, staff, and visitors, ensuring a positive and professional atmosphere.
Manage communications: Answer and route multi-line phone calls, respond to general email inquiries, and direct individuals to the appropriate personnel.
Oversee visitor management: Process visitors through the school’s security/check-in system, verify identification, and issue visitor badges to maintain campus safety.
Distribute information: Manage the distribution of daily passes, forms, memos, mail, and other vital school communications.
Perform clerical duties: Execute general office tasks including filing, copying, scanning, laminating, document preparation, and accurate data entry.
Manage materials and inventory: Assist with tracking, ordering, organizing, and distributing office and classroom supplies.
Support substitute teachers: Coordinate daily substitute check-in, provide them with necessary keys/materials, and direct them to their assigned classrooms.
Assist with scheduling: Support school administration and staff by maintaining office calendars, scheduling appointments, and organizing meetings.
Process attendance: Assist with daily student attendance workflows, including processing late arrivals (tardy slips), early check-outs, and basic attendance reporting.
Provide office supervision: Safely monitor students who are waiting in the main office area, health room, or hallways (e.g., students waiting for pickup, experiencing minor disciplinary issues, or waiting for administration).
Assist with basic student needs: Provide basic health room support (e.g., distributing ice packs or band-aids, contacting parents for sick children) when the school nurse is unavailable.
Maintain strict confidentiality: Safeguard sensitive student records, health information, and staff data in strict compliance with FERPA and district policies.
Support emergency protocols: Assist staff and administration during school safety drills (e.g., fire, lockdown) and emergency situations as directed.
Perform other duties as assigned by the Principal or Office Manager to support the smooth and safe operation of the school.
Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.