Elementary School Office Assistant

Mid-Pacific Institute•Honolulu, HI

19h•Onsite

About The Position

The Office Assistant, a full-time position in the Elementary School, supports the Principal’s Administrative Assistant by responding to all incoming phone or in-person inquiries, management of student attendance and the student lunch program, record-keeping, management of responses to special school events and activities, and other clerical tasks. The position includes serving as the elementary office liaison with the student Records Office.

Requirements

Associate degree from an accredited university or college
2 years of employment in an office setting
Excellent verbal, non-verbal, and written communication skills
Knowledge, and use of Microsoft Office (spreadsheets, labels), Excel, Pages, and Google Docs.
Must be people-friendly, especially with children, articulate, organized, independent, energetic, flexible, and committed to the mission and goals of Mid-Pacific.

Nice To Haves

Bachelor’s degree from an accredited university or college
three or more (3+) years of office experience with word processing, data entry and data management, and interactions with people.

Responsibilities

Unlock and lock all Wilcox Office and restroom doors.
Supervise kindergartners through second graders in the dining room from 7:00-7:30am.
Greet all students, parents, and visitors to the office and provide assistance when needed.
Respond to all incoming phone inquiries and emails and assist in answering questions.
Manage student attendance in myPueo.
Contact faculty and parents if needed.
Respond to faculty requests regarding facility requests and general questions.
Assist with photocopying or laminating needs from faculty.
Assist with recess supervision when a recess supervisor is absent.
Assist with maintaining the cleanliness and organization of the office.
Supervise lunch in the dining room.
Assist with faculty/staff lunch orders from Sodexo when needed.
Assist in the morning and afternoon autolines.
Organize and manage the student lunch program in collaboration with the Sodexo Manager.
Print monthly Sodexo menu and distribute it to classrooms.
Coordinate bus transportation and lunch needs (if any) related to field trips.
Prepare a monthly birthday list for students, faculty, and staff; they are announced each week.
Prepare student volunteer schedule to help with the clean-up of the dining room.
Assist with school events, including managing RSVP lists and completion of facility requests.
Collect and organize faculty and staff keys at the end of the school year.
Create student rosters prior to the start of school and provide access to teachers.
Create student placards for the vehicles and mail them to parents prior to the start of school.
Coordinate the ordering of school lunches with the Sodexo Manager at the beginning of the school year.
Assist with the school supply distribution to the classrooms.
Update and distribute the evacuation and campus maps.
Maintain and update the photo wall master list.
Coordinate the placement of photos with FMS.
Prepare activity proposals and facility requests for events.
Prepare/post event communication to parents via myPueo page and ES Newsletter, after the principal’s review and approval.
Prepare labels for mailings.
Coordinate parent volunteers for events.
Participate in the development of a safe and healthy workplace.
Comply with the instructions given for their own safety and health and that of others, in adhering to safe work procedures.
Take reasonable care to ensure their own safety and health and that of others.
Report any injury, hazard or illness immediately, to their Supervisor and Human Resources.
Not place others at risk by any act or omission, not willfully or recklessly interfere with safety equipment.
Act as a role model by demonstrating safe work behaviors.
Identify, assess if necessary, and control hazards within area of responsibility.
Ensure that equipment/supplies are properly maintained.
Maintain relevant knowledge of safety laws.
Mandatory reporting of sexual abuse to law enforcement or child protective services, and Human Resources.