School Office Assistant - Belleview Elementary

Cherry Creek Schools • Greenwood Village, CO

7h • Onsite

About The Position

The School Office Assistant performs a broad range of administrative, clerical, and support tasks at a school location. This role may also provide occasional assistance to the School Principal or Assistant Principal as requested. The duties include greeting visitors, answering and screening calls, assisting staff, students, parents/guardians, and community members, and monitoring students in the office. The assistant schedules meetings and appointments, prepares agendas, reserves facilities, records minutes, and may coordinate travel. Other responsibilities involve drafting various documents like letters, memorandums, reports, and newsletters, and providing support for school projects. The position requires organizing and maintaining file systems, including IEPs, databases, personnel and student records, and processing attendance and registrations. The assistant operates word processing equipment for document creation and revision, manages incoming and outgoing mail, performs budget monitoring and bookkeeping, and handles ordering and maintenance of supplies and equipment.

Requirements

• Criminal background check and fingerprinting required
• High School Equivalency (HSE) diploma
• One (1) year of administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience
• Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc.
• Basic knowledge of common computer application software
• Basic knowledge of Microsoft Office
• Intermediate interpersonal relations skills
• Intermediate verbal and written communication skills
• Intermediate organizational skills
• Ability to operate common office equipment
• Ability to work alone and with others
• Ability to write routine reports and correspondence
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books

Nice To Haves

• Experience working in the public sector
• Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds
• Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement

Responsibilities

• Greet and welcome visitors to the building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. May monitor students sent to the office.
• Schedule meetings and appointments for staff, supervisor, outside representatives, and students. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities.
• Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the school location with regular and special projects.
• Organize and maintain file system, which may include individual education plans (IEPs), simple databases, personnel records and actions, student records and tests, surveys, legal documents, evaluations, professional growth, insurance, supplemental pay, club budgets, mentor program, workshops, etc. File correspondence and other records, which may include entering and accepting attendance and registrations.
• Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material.
• Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by building administration. Prepare outgoing mail and correspondence, including emails and faxes.
• Perform monitoring and bookkeeping of budgets.
• Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents.
• Perform other duties as assigned or requested.

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1,001-5,000 employees