Office Administrator

Flatiron Construction Corp•Virginia Beach, VA

10h

About The Position

As a Temp Office Administrator, you will help managing data entry, addressing employee inquiries and coordinating office activities. Your efforts will directly contribute to the smooth functioning of our project or district office. Join our landmark infrastructure project that is expanding one of the East Coast’s most iconic and vital transportation corridors, the Chesapeake Bay Bridge‑Tunnel. This 17.6‑mile bridge‑tunnel complex, recognized as an engineering marvel of the modern world, is undergoing a major design‑build expansion with the construction of the Parallel Thimble Shoal Tunnel to enhance capacity, safety, and reliability for travelers between Virginia Beach and the Eastern Shore. The new bored tunnel (a first‑of‑its‑kind in the Mid‑Atlantic) will carry southbound traffic while the existing tunnel will carry northbound traffic, significantly improving traffic flow and operational redundancy. This project offers an exceptional opportunity to work on challenging marine construction, deep foundation, and tunnel structures that will have a lasting impact on regional mobility and commerce. You will collaborate with industry experts and committed teams who value individuality and recognize achievements. Apply now and transform your career with us.

Requirements

High School Diploma or GED required.
2+ years related administrative or clerical experience required.
Experience using MS Office Suite, including Word and Excel required.
Developing knowledge of construction industry and project business procedures.
Ability to work in MS Office Suite, including Word, PowerPoint and Excel required.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.

Responsibilities

Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
Coordinates asset distribution and tracking for assigned employee group or project.
Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
Maintains company and business contact information, seating and event calendar documents.
Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
Orders office supplies, stationary and staff business cards.