Office Administrator

Wilson & Company, Inc., Engineers and Architects•Albuquerque, NM

1d•$25 - $30•Onsite

About The Position

Wilson & Company, Inc., Engineers & Architects is currently seeking a flexible, motivated Administrator to assist with a number of tasks and bring a positive attitude to the group. This position provides project support, including meetings and travel arrangements, invoicing, document processing, filing, and other related tasks; basic office administrative support, including reception, document processing, filing, office-related errands, shipping and other related tasks; and special projects as direct by your supervisor.

Requirements

Proven experience as an administrative assistant or in a similar support role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong communication skills, both written and verbal.
Excellent organizational and time management abilities.
Attention to detail and a high level of accuracy.
Ability to multitask and prioritize tasks effectively.
Professional demeanor and exceptional interpersonal skills.
Discretion and ability to handle sensitive information.
4 to 6 or more years of administrative experience
High School Degree or Equivalent

Nice To Haves

Supervisory experience is preferred.
Experience with Federal Badging is preferred.

Responsibilities

Provide general administrative and clerical support to ensure efficient and effective office operations.
Answer and direct phone calls, take messages, and assist with inquiries in a professional and courteous manner.
Greet and assist visitors, clients, and employees, creating a positive and welcoming atmosphere.
Sorts and routes incoming mail; prepares outgoing mail.
Maintains office supplies.
Maintains filing system (marketing, project, and general information).
Project support, including meeting and travel arrangements, invoicing, and document processing.
Maintains local office checking account; check requests.
Prepares local office expense reports and payroll for processing to Corporate.
Prepares local office accounts payable/accounts receivable for processing to Corporate.
Assist Project Managers with budgeting and other billing issues.
Assist Office Manager with operating and capital expenditure budget as requested.