Office Administrator

Bjak•Madison, MS

About The Position

BJAK is building Southeast Asia’s leading digital financial platform. We thrive on speed, precision, and excellence in every function. We are seeking a highly organized, proactive, and detail-oriented Office Administrator to ensure the smooth operation of our CEO's office and administration, acting as a trusted partner to our leadership.

Requirements

3–5 years of experience in office administration or executive support, preferably in fast-paced corporate or startup environments.
Exceptional organizational skills with the ability to manage multiple priorities and deadlines with precision.
Strong written and verbal communication skills; professional and confident in handling senior leadership matters.
Proficient in Microsoft Office Suite and office management tools.
Highly discreet and capable of handling confidential information with integrity.
Self-starter with a proactive mindset; thrives under ambiguity and can anticipate needs before they arise.

Nice To Haves

Experience working closely with senior management or in a CEO office setting.
Strong problem-solving and critical thinking skills with an ownership mindset.
Ability to act as a trusted liaison between leadership, staff, and external stakeholders.

Responsibilities

Manage Critical Correspondence: Review all incoming letters, documents, and communications daily; identify urgent matters and escalate immediately to the respective leader.
Office Coordination: Maintain structured filing systems for all documents, ensuring accessibility, accuracy, and confidentiality.
Leadership Support: Schedule and coordinate meetings, appointments, and travel for senior management, anticipating needs and managing priorities effectively.
Communication Gatekeeper: Serve as the first point of contact for internal and external stakeholders, ensuring prompt, professional, and accurate responses.
Operational Excellence: Monitor deadlines, follow-ups, and action items; proactively flag risks and ensure timely completion of tasks.
Administrative Execution: Draft memos, reports, and internal communications; manage office supplies and liaise with vendors to maintain seamless operations.
Project Assistance: Support leadership with special projects and initiatives, providing strategic administrative input where needed.