Office Administrator

EllisDon•Toronto, ON

7d•CA$60,000 - CA$70,000

About The Position

EllisDon Facilities Services (EDFS) specializes in infrastructure and asset maintenance, operations, and management. We optimize an asset’s efficiency, in order to maximize lifecycle and minimize costs and we never stop looking for new ways to improve. We service many market sectors healthcare, educational, judicial, residential, hospitality, recreational, and beyond. Our deep understanding of constructability, infrastructure, and technology means we can both operate and maintain assets efficiently and bring in other services to further extend the long-term lifecycle of an asset. You as an Office Administrator, Facilities Services will: Report to the General Manager and ensure the smooth and efficient day-to-day operations of the office Provide essential support to management, supervisory staff, and other contract personnel. Be the first point of contact for employees and site visitors while performing reception duties such as answering phones, signing in visitors, directing phone calls and managing other general reception duties Complete any office administration duties as required including the maintenance of files and ordering of general supplies Assist with Payroll by submitting timecards and reviewing shift schedules for consistency Assist with financial management including project billing and invoice coding Lead on site People & Culture tasks such as posting jobs for hourly roles, assisting with offer letters and onboarding Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with EllisDon Facilities Services’ health and safety policies, code of conduct and applicable legislation

Requirements

College level education or equivalent
Minimum 2 years related experience in administration, operations and maintenance environment
Exceptional computer skills (MS Suite, including Excel)
Ability to work well within a team setting

Nice To Haves

Experience with finance and accounting functions would be considered an asset

Responsibilities

Report to the General Manager and ensure the smooth and efficient day-to-day operations of the office
Provide essential support to management, supervisory staff, and other contract personnel.
Be the first point of contact for employees and site visitors while performing reception duties such as answering phones, signing in visitors, directing phone calls and managing other general reception duties
Complete any office administration duties as required including the maintenance of files and ordering of general supplies
Assist with Payroll by submitting timecards and reviewing shift schedules for consistency
Assist with financial management including project billing and invoice coding
Lead on site People & Culture tasks such as posting jobs for hourly roles, assisting with offer letters and onboarding
Contribute to creating a safe and healthy environment for patients, staff and others, working in compliance with EllisDon Facilities Services’ health and safety policies, code of conduct and applicable legislation