Office Administrator

Ramudden • Ottawa, ON

7d • CA$65,000 - CA$70,000 • Onsite

About The Position

Peninsula Construction Inc., a division of Ramudden Global (North America), specializes in road safety infrastructure and installations that prioritize safety, efficiency, and environmental responsibility. Through a network of various brands and businesses, we offer a wide range of services designed to enhance road safety, streamline traffic management, and support critical infrastructure projects. From cutting-edge safety solutions to expert-led traffic control, we provide the expertise and innovation needed to tackle complex challenges. We bring a holistic approach to road safety infrastructure, always prioritizing safety, efficiency, and environmental responsibility.
Reporting to the Regional Manager, the Office Administrator supports daily business operations by preparing customer quotations, processing rental agreements, managing purchase orders, generating invoices, and maintaining accurate records. Acting as a key liaison between customers, vendors, and internal teams, this role ensures efficient administrative processes, accurate documentation, and timely billing while supporting Operations, Sales, and Finance activities. Strong organizational skills, attention to detail, and a customer-focused approach are essential for success in this role.

Requirements

• Bachelor’s/ Diploma in Construction Management, Civil Engineering, Architecture, Business Administration, or a related discipline
• 2+ years of experience in an administrative, office support, customer service, or billing role.
• Experience with invoicing, purchase orders, order processing, and document management.
• Proficiency with project management software and MS Office (Excel, Word, Outlook)

Nice To Haves

• Knowledge of billing, rental administration, and accounting processes is an asset

Responsibilities

• Prepare and issue customer quotations for sign and traffic safety equipment rentals.
• Prepare and process PVMS rental agreements and customer orders.
• Create purchase orders in the ERP system to support operational requirements.
• Generate accurate customer invoices and verify pricing details.
• Coordinate work order information with internal teams and external service providers.
• Review rental documentation and billing details prior to invoicing.
• Maintain accurate records of quotations, rental agreements, purchase orders, work orders, and invoices.
• Respond to customer and internal inquiries regarding rentals, orders, and invoicing.
• Collaborate with Operations, Sales, and Finance to ensure efficient transaction processing.
• Assist with month-end billing and reporting activities.
• Ensure compliance with company policies, procedures, and documentation standards.
• Other duties as assigned and required

Benefits

• Competitive compensation
• Comprehensive benefits package
• Supportive and collaborative work environment
• Corporate discounted gym membership through GoodLife Fitness
• Access to Perkopolis employee discounts on travel, entertainment, retail purchases, and more
• An opportunity to contribute to a growing organization committed to safety and operational excellence

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree