Office Administrator

Maine State Legislature • Augusta, ME

20d • Onsite

About The Position

The Maine Legislature’s Office of the Revisor of Statutes, a nonpartisan staff office of the Legislative Council, is seeking applicants for the position of a full-time Office Administrator.

Requirements

• High school diploma including or supplemented by courses in secretarial work or any equivalent combination of education or secretarial or office administration experience
• At least 4 years secretarial or office administration experience, including at least 2 years as a senior secretary or comparable position
• Excellent organizational and time management skills and attention to detail
• Ability to work cooperatively with legislators and others, often under time constraints
• Demonstrated proficiency in a variety of computer applications including word processing
• Strong interpersonal and teamwork skills

Nice To Haves

• Certification in secretarial competency is beneficial
• Supervisory experience is desirable

Responsibilities

• Organizing and managing the day-to-day administrative functions of the office, including acting as a liaison with vendors, reviewing vouchers and office expenditures, maintaining filing systems for confidential information and completing other administrative tasks
• Performing complex secretarial duties with skill, speed, accuracy and independence, including use of word processing, website and database applications
• Primary receptionist and initial contact with Legislators and members of the public
• Drafting, producing and proofreading legislative sentiments
• Supervising other clerical staff
• Other duties as assigned

Benefits

• Dental insurance (100% paid)
• Retirement contributions (14.06% of employee's pay)
• Health insurance premiums (at least 85% paid)
• Sick time (8 hours earned per month)
• Vacation time (10 hours earned per month)
• 13 paid holidays annually

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED