Office Administrator

SPC Co.•New York, NY

1d•$32 - $36•Onsite

About The Position

Are you seeking an integral role in office operations? As our Office Administrator, you will be the cornerstone of our team and the first point of contact for visitors at reception, as well as the primary handler of incoming phone calls. In this role, you will manage data entry, assist executives with scheduling, administrative tasks, organize events, address employee inquiries, and coordinate office activities. Your efforts will contribute directly to the smooth and efficient operation of our district office. At SPC Construction, you’ll be part of a team delivering some of the region’s most complex, high-profile, and transformative infrastructure projects. Our work spans critical public infrastructure and highly competitive projects for government agencies throughout the NY/NJ metro area—projects that improve mobility, resilience, and quality of life for millions. By uniting deep technical expertise with innovation, collaboration, and an uncompromising commitment to safety and quality, SPC Construction is uniquely positioned to deliver results that stand the test of time. Join our growing team and build a career with a company doing impactful, industry-leading work.

Requirements

High School Diploma or GED required.
3+ years related administrative experience on a construction project required.
Experience using MS Office Suite, including Word, Excel and PowerPoint required.
Developing knowledge of subcontractor invoicing and accounts payable cost coding.
Proven initiative, organization and self-prioritization required.
Friendly disposition and customer service attitude required.

Responsibilities

Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
Manage daily administrative operations, including data entry, document organization, and providing administrative support to management.
Coordinate executive calendars, meetings, and schedule changes to ensure efficient time management.
Assist as needed with organizing travel logistics, including flights, accommodations, and itineraries.
Assist in preparing presentations and reports, including creating and editing PowerPoint materials as needed
Greets and assists all visitors. Assists office staff by alerting arrival or directing visitors to appropriate meeting room.
Performs data entry support for office and department needs, including time card entry, equipment hours and usage.
Supports employee day-to-day inquiries, working closely with human resources and payroll to resolve issues for employees.
Coordinates asset distribution and tracking for assigned employee group or project.
Maintains conference room and facility cleanliness and preparedness. Monitors conference room bookings and assists office staff reserving and coordinating meetings and catering.
Maintains company and business contact information, seating and event calendar documents.
Assists with service requests and maintenance on office communication technology, including office fax machine, printers, postage metering and specialty shipping vendor portals.
Performs a variety of clerical duties, including making copies, typing memos, correspondence, reports and other documents as directed.
Collects, sorts, date stamps and distributes mail to office personnel and shipping mail to other location staff as needed.
Orders office supplies, stationary and staff business cards.