Office Administrator

GHD Group Pty Ltd • Waterloo, ON

17h • Hybrid

About The Position

At GHD, we don’t just believe in the power of commitment, we live and breathe it every day. That’s why we pledge to support and empower all of our people to make a positive impact when working hand in hand with our business to drive change. We'll help you accelerate your career and empower you with the right technology and training as you bring ideas and projects to life. Together with your colleagues, clients and partners, you'll make an impact that is felt by all. See where your commitment could take you. GHD is looking for an Office Administrator to join our facilities team in Waterloo, Ontario. Be part of the dynamic culture! Our workplace thrives on a hybrid model, combining in-office collaboration and flexibility. Join us in office, three days a week to contribute, connect and excel in our vibrant environment. Working with an energetic and high performing team, this position offers a variety of work and will see you involved in: Arrange deliveries with courier companies such as UPS. Receive, sort, organize, and distribute mail and packages. Prepare documents for printing, binding, and related tasks. Support reception duties, including greeting and directing clients, issuing FOB cards, and answering and routing incoming calls. Prepare, compile, sort, scan, and file documents for data entry and record keeping. Proficient in Word, Excel, PowerPoint, Adobe, and create bookmarked PDF documents. Perform other duties as assigned; cross-trained to provide vacation coverage within the department. The role requires full-time, on-site presence (five days per week) and oversight of mail room coverage.

Requirements

• Grade 12 diploma required; secretarial certificate or diploma considered an asset.
• Minimum of 1–5 years of experience in an administrative support role.
• Ability to work independently with a general knowledge of business correspondence, including reports, tables, letters, memos, and Adobe documents.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Acrobat Writer).
• Strong command of the English language, both written and verbal, with excellent grammar skills.
• Comfortable working both independently and collaboratively as part of a team.
• Ability to manage multiple deadlines, multitask effectively, and work within tight timelines while communicating clearly with staff.
• Friendly, patient, and professional attitude.

Nice To Haves

• secretarial certificate or diploma considered an asset

Responsibilities

• Arrange deliveries with courier companies such as UPS.
• Receive, sort, organize, and distribute mail and packages.
• Prepare documents for printing, binding, and related tasks.
• Support reception duties, including greeting and directing clients, issuing FOB cards, and answering and routing incoming calls.
• Prepare, compile, sort, scan, and file documents for data entry and record keeping.
• Proficient in Word, Excel, PowerPoint, Adobe, and create bookmarked PDF documents.
• Perform other duties as assigned; cross-trained to provide vacation coverage within the department.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED