Office Administrator

Eide Bailly LLP•Seattle, WA

10d•Onsite

About The Position

A typical day as an Office Administrator might include promoting the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring. This role oversees and ensures the success of the Administrative team and serves as a resource to the team, acting as a Career Advisor. The Office Administrator manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary. They make final decisions on administrative hires, oversee the on-boarding of all new hires, and participate in performance roundtables and offboarding of staff. This position also oversees finance and practice management related processes for the office/department, as well as facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors. The Office Administrator serves as a resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives, completing projects as assigned. They coordinate vendor contracts for the office, review office payroll hours bi-weekly, and participate in benefit and culture overviews for local recruiting efforts, as well as campus recruitment efforts for the office. Ensuring timely and accurate performance on assigned projects, maintaining compliance with project budgets, turnaround times, and deadlines are also key responsibilities.

Requirements

5+ years of experience in office management including supervisory experience required.
Knowledge of practice management systems.
Ability to formulate and analyze reports and interpret financial reports.
Ability to plan, organize, develop, implement and interpret the programs, goals, policies and procedures of a large organization.
Knowledge of facilities management processes and principles.
Ability to communicate clearly in writing and verbally.
Ability to work on multiple projects and meet deadlines by setting priorities with work projects.
Ability to establish and effective working relationships with co-workers and clients.
Highly proficient in Microsoft Excel, Microsoft Word, Outlook, DocuSign, Teams and Adobe Acrobat.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

A Bachelor’s Degree in Accounting or Business Administration preferred.
Power BI and Microsoft Dynamics experience is a plus.

Responsibilities

Promotes the EB culture and office engagement by ensuring office/department events such as staff meetings, social activities, volunteer events, wellness screenings, flu shots, etc. are consistently occurring.
Oversees and ensures the success of the Administrative team and serves as a resource to the team. Serves as a Career Advisor.
Manages office/department operations including changes in policies and procedures, creating efficiencies and reducing costs as deemed necessary.
Makes final decisions on administrative hires, oversees on-boarding of all new hires, and participates in performance roundtable and offboarding of staff.
Oversees finance and practice management related processes for the office/department.
Oversees facilities and safety management for the office building and daily office operations including office layout, FF&E and selection of vendors.
Serves as resource to the Market Leader, Department Heads and Regional OA to create consistency and efficiency across the office and supporting office initiatives. Completes projects as assigned.
Coordinates vendor contracts for the office.
Reviews office payroll hours bi-weekly.
Participates in benefit and culture overviews for local recruiting efforts, as well as campus recruitment efforts for the office.
Ensures timely and accurate performance on assigned projects.
Maintains compliance with project budgets, turnaround times, and deadlines.