Office Administrator

Architecture49 Inc.•Toronto, ON

9d•Onsite

About The Position

Influenced by the wealth of international cultures that thrives in one of North America’s most vibrant and diverse cities, the GTA region is at the forefront of architectural design. Our team specializes in the design of world class transportation facilities and sports and entertainment venues. The central hub of Toronto’s office brings together innovation, creativity, and a commitment to architectural excellence. The team is dedicated to shaping the urban and suburban landscapes throughout the Greater Toronto Area. Our region delivers exceptional design solutions that elevate functionality and create spaces that inspire, engage, and bring people together.

Requirements

Certificate, Diploma or Degree in Administration, Business Management, Project Management, or relevant experience will be considered an asset.
Experience as a Project Administrator, Project Coordinator, or Administrative Assistant will be considered an asset.
Exposure to working in the field of project management, architecture, engineering consulting or construction management will be considered an asset.
Preference given to candidates with knowledge of Microsoft 365 environment (PowerPoint, Excel); cloud-based project administration tools; and Adobe Creative Suite and In-Design ( or willingness to learn).
Ability to obtain Reliability status with PSPC.

Responsibilities

Administration/support of SharePoint and BIM360 portals for projects.
Develop, produce, review, and distribute project meeting minutes.
Develop, produce, coordinate, and distribute reports, studies, proposals, and general correspondence.
Support of project financial operations through cloud-based software.
Responsible for facilities and operations related duties relative to landlord and tenant related issues.
Access cards for staff through Cadillac Fairview portal and Facilities Team – approver for.
Facilitating of on boarding and off boarding of coop students and regular staff ‘s equipment; pick up as well as delivery of same.
Management and ordering of office supplies; kitchen and coffee supplies and facilitating lunch and learns and support for staff gatherings.
Administrative/Office Management/Operations.