Office Administrator (Part-Time)

OmniAb•Emeryville, CA

5d•Onsite

About The Position

OmniAb is seeking an Office Administrator to manage its front desk and support day-to-day office operations at its Emeryville headquarters. This role focuses on maintaining a welcoming, well-organized, and well-stocked office environment, and supporting onsite employees and visitors with administrative and office-related needs. The ideal candidate will be customer-service-focused with experience in office administration, logistics, workplace operations, and site visits/events. This is a permanent part-time, onsite position with flexible working hours generally within 8 am-3 pm PT (25-30 hours per week).

Requirements

3+ years of experience in an office administration role in a professional company setting.
Experience supporting office operations, vendor management, and administrative processes.
Experience coordinating meetings, events, travel logistics, and other operational activities.
Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint).
Strong interpersonal skills with a customer service-oriented mindset and the ability to build relationships across all levels of the organization.
Strong organizational skills with the ability to manage multiple tasks and adapt based on priorities.
Excellent written and verbal communication skills.
Reliable, proactive, and able to work independently while exercising discretion with confidential information.

Nice To Haves

Familiarity with procurement tools, company intranets, or expense processing systems.
Familiarity using Canva or another graphic design tool.

Responsibilities

Manage the front desk, visitor badges and logs, and access to the office space.
Manage day-to-day operations of the Emeryville office, ensuring an organized, and productive workspace.
Partner with teams across the organization to support office logistics and general administrative needs.
Manage shipping and receiving of office mail and packages.
Coordinate office facilities, maintenance, vendor relationships, and service contracts to support business needs.
Order and maintain office supplies, kitchen snacks, beverages, and general employee resources.
Manage the upkeep of office kitchens and common areas.
Manage the employee and marketing swag inventory.
Support and help coordinate onsite office visitors, company meetings, and candidate interviews.
Support employee committees, activities, and events.
Support travel arrangements, accommodations, and expense processing for visitors as needed.
Support employee onboarding and offboarding activities, including workspace setup, equipment management, and coordination with cross-functional teams.
Support workspace planning and facility improvement projects.
Perform other office and administrative duties as assigned.