Office Administrator – Intelligence, Surveillance, Reconnaissance and Targeting (ISR&T) Program Area

Johns Hopkins Applied Physics Laboratory•Laurel, MD

About The Position

The Office Administrator provides administrative and programmatic support to the ISR&T Program Area Manager and Program Managers at the Johns Hopkins University Applied Physics Laboratory. The role supports program and project planning, team communications, knowledge management, and day-to-day operations for work addressing national security challenges. It involves coordinating with government sponsors and counterparts, including scheduling classified conferences, workshops, and exercises. The administrator plans and executes sponsor meetings, conferences, and symposia; provides calendar and scheduling support; coordinates program reviews and data calls; tracks task execution; and prepares, proofreads, and formats program documents and presentations. The role also manages office purchasing, travel, property audits, shipping authorizations, and team events. As Security Representative, the administrator coordinates visitor requests, advises staff on clearance and classified-visit procedures, and manages classified data-transfer requests in accordance with laboratory and government policies. The position requires collaboration across program, project, branch, and cross-sector teams, as well as support for other operational needs as they arise. The position is based at APL’s campus in the Baltimore-Washington metro area. The administrator must be able to support occasional irregular working hours, work in closed areas as needed, and travel locally as needed. Eligibility to obtain a TS/SCI clearance requires U.S. citizenship. The posted pay range is $24.25–$44.30 per hour.

Requirements

Associate's degree or equivalent level of relevant experience.
At least five years of relevant administrative or programmatic support experience.
Ability to independently manage complex and multiple administrative and program tasks with little supervision, and willingness to take on additional work and develop new skills.
Proficiency in Microsoft Office to produce high-quality documents, spreadsheets, and presentations.
Ability to exercise independent judgment and communicate effectively with supervisors, leadership, external contractors, and sponsors.
Ability to proactively forecast, initiate, manage, and lead program-area tasking.
Strong attention to detail and excellent written and oral communication skills.
Ability to support occasional irregular working hours, work in closed areas as needed, and travel locally as needed.
Ability to obtain a TS/SCI security clearance; U.S. citizenship is required for eligibility to access classified information.

Nice To Haves

Bachelor's degree in business, economics, or another pertinent field, or equivalent experience.
Prior experience with APL-specific practices and procedures, software, and databases, such as Data Warehouse, RMIS, and EBSS.
Prior experience providing administrative support to Program Managers and program groups.
Advanced proficiency with Microsoft Office and APL applications.
Current Top Secret or higher security clearance.

Responsibilities

Support strategic and operational planning for program and project efforts across the ISR&T Program Area.
Communicate with sponsors and government counterparts to schedule classified conferences, workshops, and exercise participation.
Plan and execute sponsor meetings, CVTCs, conferences, and symposia, including arranging rooms and food, tracking clearances, drafting agendas, assembling briefs, and distributing slides.
Facilitate meetings, take notes, and compile action items.
Provide calendar and scheduling support for the Area Manager, Program Managers, and program teams.
Assist with data calls, manage and track task execution, and coordinate internal program reviews with Program Managers.
Prepare, proofread, and format program documents, templates, and presentations.
Manage office purchasing and reconcile equipment, materials, and supplies.
Book travel and process travel reimbursements.
Lead property audits as the group property administrator and prepare shipping authorizations.
Organize group morale events and contribute to a positive team environment and culture.
Serve as Security Representative by coordinating visitor requests, advising personnel on clearance and classified-visit procedures, and managing classified data-transfer requests in accordance with laboratory and government security policies.
Collaborate with Program Managers, Program Operations Managers, project team members, and administration teams to support day-to-day needs and improve administrative processes.
Take on other tasks as needed to support operational success.

Benefits

Robust education assistance program
Retirement contributions and retirement plans
Paid time off
Medical insurance
Dental insurance
Vision insurance
Life insurance
Short-term disability insurance
Long-term disability insurance
Flexible spending accounts
Training and development
Potential sign-on bonus, relocation benefits, locality allowance, or discretionary performance payments