Office Administrator

AG&E•Houston, TX

About The Position

The Office Administrator is responsible for providing a wide range of office management and support to the company, including answering phone lines, scheduling/managing calendars, confirming meetings, purchasing office supplies, writing correspondence, planning events, and assisting other departments as needed with various administrative responsibilities. The candidate must be self-managed, resourceful, an independent thinker, and self-sufficient as well as self-motivated.

Requirements

A minimum of 5 years in office management
Strong computer skills including all MS Office suite (Word, Excel, Outlook, PowerPoint) required
Must have a strong team mentality and customer support orientation (for internal/external customers), demonstrate professional demeanor, and the ability to maintain confidential information
Must have strong skills in organization and planning, exercise sound judgment and problem-solving, and demonstrate the ability to work independently

Nice To Haves

Experience working in the AEC industry (Architecture, Engineering, Construction)

Responsibilities

Answer, route, and screen incoming company calls professionally and positively, with a welcoming outlook and friendly disposition
Pick up, sort, manage and distribute all incoming and outgoing mail and packages.
Greet and direct any guests or visitors with a positive and helpful disposition
Help manage visitor logs, parking, security badges, etc.
Book and reserve meeting rooms
Help with office management and organization processes
Assist other office divisions with general questions, needs/concerns
Prepare, clean, and organize front desk, conference, meeting, training, common guest, and employee areas daily
Order, track, and manage inventory stock of office and kitchen supplies for all company locations
Replenish and maintain par levels of drinks, kitchen, and office supply inventory
Order, manage, and distribute business cards to employees
Assist office divisions in arranging deliveries, receiving maintenance and repair services related to office equipment, telecommunications, and building maintenance
Assist with planning, organizing, supporting, and the clean up after company-sponsored and employee events
Assist, coordinate, and support internal office and employee webinars, meetings, and events
Provide various services that would support department heads, including copying, faxing, taking notes, arranging transportation, and assisting with travel arrangements.
Assist facilitation of company-wide communication, announcements, postings, etc.
Perform other work-related duties as assigned