Office Administrator

SIGMA•Vernon, CA

7d•Onsite

About The Position

Supervises office administration and warehouse including but not limited to inventory processing and company funds including but not limited to petty cash, customer payments, money orders, route settlement, and Pcards; prepares invoices; processes accounts payable and reconciliation of petty cash expenditures; ensures fixed assets are accounted for and documented, including but not limited to office equipment, warehouse equipment, industrial power equipment, and private fleet. This is an on-site M-F position in Vernon, CA.

Requirements

High school diploma or GED.
One year of leadership experience.
Two years of experience in bookkeeping, accounts receivable, accounts payable, route cash settlement, inventory controls, and fleet controls.
Proficient with Microsoft Office, including Outlook, Word, and Excel.

Nice To Haves

Associate degree in Accounting, Administration, or Finance.
Supervisory experience.
Experience with SAP ERP modules, including Finance, Controlling, Material Management, and Plant Maintenance.
Bilingual fluency in English and Spanish, including reading, writing, and speaking.

Responsibilities

Prepare, review, and approve invoices; manage petty cash account and account reconciliations; collect application of funds including but not limited to checks and money orders; follow up and collect customer payments; process accounts payable and expense reimbursements including but not limited to ensuring accuracy of funds, issuing bill-back credits, and entering credit memos.
Guide and supervise direct and indirect reports, including but not limited to hiring, training, evaluation, development, coaching personnel, and disciplinary actions.
Obtain and scan backup documentation including but not limited to open deductions, promotions, inventory/orders, advertisements, and promotion accruals.
Coordinate and source supplies, repairs, preventive maintenance, rentals, and renewals of material-handling equipment in the warehouse, including but not limited to forklifts and pallet jacks.
Review, file, and maintain fleet reports including but not limited to fuel receipts, fuel consumption, and Driver's Vehicle Inspection Reports.
Assign, apply, and replace Sigma fixed-asset tags; gather accident reports; review warehouse inventory control differences; book adjustments in SAP; perform inventory of foreign routes and third-party logistics cold-storage facilities; ship samples using supplies including but not limited to coolers and dry ice; and support FMCSA compliance.
Support compliance with Department of Transportation regulations and licensing; conduct internal audits; develop, recommend, and execute action plans; and act as the main point of contact for third-party providers.
Analyze KPI objectives including but not limited to Days Sales Outstanding and Cases per Man Hour; provide recommendations to ensure KPIs are achieved; and prepare and audit the internal fixed-asset disposal form.
Perform other duties as assigned.