Office Administrator

Trane Italia • Minneapolis, MN

1d • $45,400 - $96,000 • Onsite

About The Position

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it's our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane® and Thermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world's challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what's possible for a sustainable world. Learn about our benefits designed for you to Thrive at work and at home. We boldly go. Field-based: Work is conducted on-site at customer locations. Position Summary The Office Administrator supports daily office operations and ensures a well-organized, efficient, and welcoming workplace. This role provides administrative, facility, and employee support while coordinating communication, office resources, and basic financial processes. The ideal candidate is detail‑oriented, customer‑focused, and able to manage multiple priorities in a fast‑paced environment.

Requirements

• High school diploma or equivalent
• Minimum of five years of relevant administrative or office coordination experience
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Must be able to lift and move up to 35 lbs.

Nice To Haves

• Experience such as conference room systems, printers, I-Office, C-Cure, Oracle, Coupa, Climate Zone Studio a plus

Responsibilities

• Oversee workspace organization, seating plans, and office layout
• Coordinate office maintenance, repairs, and vendor services
• Ensure office safety and compliance with facility guidelines
• Sort and distribute incoming and outgoing mail and packages, Ups and Fedex
• Issue Employee security badges using C-Cure
• Process invoices, expense reports, and basic budgeting tasks
• Manage office records, files, and documentation
• Support purchasing activities for office materials and equipment
• Assist with onboarding by preparing workspaces, equipment, and orientation materials
• Serve as a point of contact for employees, visitors, and guests
• Answer and redirect incoming calls
• Contribute to Team Konnect, TK United, and Health & Wellness team initiatives by creating event communications and supporting participation
• Manage office-wide communications and announcements
• Coordinate events, meetings, or travel arrangements
• Liaise with internal teams and external partners

Benefits

• health insurance
• holistic wellness programs that include generous incentives
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED