Office Administrator

Boeing • Long Beach, CA

52d

About The Position

Boeing Global Services (BGS) C-17 is seeking an Office Administrator for the Office of the C-17 Chief engineer with the C-17 Globemaster program assisting a large team of engineering efforts in Long Beach, California. Coordinates and processes domestic and international travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards. Collects and compiles data to provide visibility of status for traveler's review and/or signature. Creates, edits and maintains electronic and written communication. Prepares reports, presentations and flow charts. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information. Prioritizes and schedules management-level employee time and availability for efficient use of resources. Tracks and maintains designated conference room schedules for availability and efficient use of resources. Plans for the acquisition and maintenance of resources. Orders and maintains office supplies. Plans and implements logistics for internal and external events and meetings. Works under general supervision. Position Responsibilities Provide day-to-day administrative support to managers and senior staff Coordinate domestic and international travel arrangements, itineraries, and expense documentation Schedule and manage meetings, including logistics, agendas, minutes, and follow-ups Maintain office supply inventory and manage vendor relationships as needed Serve as a liaison across teams and organizations to ensure clear, timely communication Prepare summarized project status reports, highlight issues, and recommend next steps for management and customers Anticipate needs, prioritize tasks, and adapt to changing priorities in a time-sensitive environment

Requirements

• 7 + years of experience with administrative support in a large organization
• Strong communication and interpersonal skills
• Ability to work effectively in a fast-paced, dynamic environment
• Problem-solving abilities
• 7+ years of experience presenting summarized project status and issues to management and the customer along with recommended future steps
• Experience with travel planning
• Excellent communication skills (verbal & written)
• High School Diploma with 7+ years of experience

Nice To Haves

• Self-starter with a positive attitude, high ethical standards, and the ability to perform under pressure
• Flexible and adaptable, with a tolerance for organizational complexity
• Experience collaborating with team members across different cultures and time zones

Responsibilities

• Provide day-to-day administrative support to managers and senior staff
• Coordinate domestic and international travel arrangements, itineraries, and expense documentation
• Schedule and manage meetings, including logistics, agendas, minutes, and follow-ups
• Maintain office supply inventory and manage vendor relationships as needed
• Serve as a liaison across teams and organizations to ensure clear, timely communication
• Prepare summarized project status reports, highlight issues, and recommend next steps for management and customers
• Anticipate needs, prioritize tasks, and adapt to changing priorities in a time-sensitive environment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED