Office Administrator | Las Vegas, NV
About The Position
The Office Administrator supports the day-to-day administrative operations of a recovery-focused behavioral health treatment program in Las Vegas, Nevada. This full-time, on-site position is an operational resource for clients, clinical staff, leadership, and external partners. The role calls for strong organization, professionalism, discretion, and the ability to manage competing priorities in a fast-paced behavioral health environment. Effective administrative operations in this position support quality client care and a positive employee experience. The organization provides compassionate, evidence-based care to individuals navigating substance use and co-occurring mental health conditions. It aims to maintain a professional, welcoming, and well-organized treatment environment for clients, families, and staff.
Requirements
- High school diploma or equivalent.
- At least 2 years of administrative, office coordination, healthcare support, or comparable professional experience.
- Strong organizational skills, attention to detail, and follow-through.
- Proficiency with Microsoft Office, Google Workspace, or comparable business applications.
- Strong written and verbal communication skills.
- Ability to manage multiple priorities while maintaining professionalism and confidentiality.
- Strong customer service orientation and ability to interact compassionately with clients, families, and staff.
- Ability to work independently and contribute effectively within a multidisciplinary team environment.
Nice To Haves
- Associate or bachelor’s degree in business administration, healthcare administration, human services, or a related field.
- Prior experience in behavioral health, substance use disorder treatment, healthcare, or another regulated environment.
- Familiarity with electronic health record systems and healthcare documentation practices.
- Experience supporting employee onboarding, credentialing, compliance tracking, or healthcare office operations.
Responsibilities
- Coordinate daily administrative and front-office operations to support efficient program functioning and a professional client experience.
- Serve as a welcoming and professional point of contact for clients, families, visitors, vendors, and staff.
- Manage incoming telephone calls, correspondence, scheduling, records, and general office communications.
- Maintain organized administrative files and records in accordance with organizational policies and applicable confidentiality requirements.
- Support employee onboarding, personnel documentation, credential tracking, and other administrative processes in coordination with leadership and Human Resources.
- Assist with ordering office supplies, inventory management, vendor coordination, and general facility needs.
- Coordinate meetings, calendars, appointments, and administrative projects for program leadership.
- Handle confidential information appropriately in accordance with HIPAA, 42 CFR Part 2, and organizational privacy practices.
- Collaborate with clinical, admissions, operations, and leadership teams to address administrative needs and promote continuity of operations.
- Identify administrative workflow opportunities and support process improvements that strengthen efficiency, communication, and the client experience.
- Maintain professional boundaries and demonstrate sensitivity when interacting with individuals receiving behavioral health and substance use disorder services.
Benefits
- Health insurance with a premium share.
- Paid time off.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
