Office Administrator

Haakon Industries • Cheney, WA

43d • $22 - $28 • Onsite

About The Position

We are hiring a full-time Office Administrator to support the daily operations of our front office and administrative functions across the business. This role is much more than answering phones or sitting at a desk. The Office Administrator is often the first interaction employees, customers, vendors, candidates, and visitors have with Haakon. We are looking for someone who creates a welcoming, organized, professional atmosphere while helping keep a fast-paced manufacturing operation running smoothly behind the scenes. This role supports multiple departments including operations, engineering, HR, supervisors, leadership, and visiting customers. The right person for this role is organized, dependable, service-oriented, adaptable, and comfortable balancing a wide variety of responsibilities throughout the day.

Requirements

• 3+ years of administrative, office management, coordinator, or customer support experience preferred
• Strong Microsoft Office skills including Outlook, Excel, and Word
• Strong written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong organizational skills and attention to detail
• Professionalism and discretion handling confidential information
• Reliable, dependable, and self-motivated
• Strong customer service mindset and positive attitude
• Comfortable supporting multiple departments and personalities throughout the day
• Must be able to maintain professionalism and confidentiality
• Must be comfortable working onsite in a manufacturing environment
• Pre-employment drug screening required

Nice To Haves

• You naturally help create a positive atmosphere around you
• You like staying organized and keeping things running smoothly
• You anticipate needs before problems happen
• You take ownership without needing constant direction
• You communicate professionally with both office staff and production teams
• You can balance urgency with accuracy
• You enjoy supporting people and solving problems behind the scenes
• You adapt well when priorities shift throughout the day

Responsibilities

• Answer and direct incoming phone calls
• Greet customers, vendors, candidates, and visitors professionally
• Collect, sort, and distribute incoming mail
• Coordinate calendars, meetings, and scheduling requests
• Support customer visits with lunches, swag, hotel arrangements, and logistics
• Help maintain a positive and professional office atmosphere
• Update communication boards and town hall slides
• Scan, organize, and maintain digital and physical documents
• Print, laminate, and prepare documents for departments as needed
• Support onboarding activities including new hire photos
• Assist with travel coordination and scheduling logistics
• Support office supply inventory and shared office organization
• Coordinate office lunches and employee engagement activities
• Assist with invoicing and administrative coordination with Richmond
• Support supervisors and engineers with administrative requests
• Upload and organize production and QC documentation
• Maintain office and PPE supply areas
• Support shipping documentation and QC packet preparation
• Assist with process improvement and organization efforts across departments

Benefits

• 100% employer-paid medical and dental
• Paid time off and paid holidays
• 401(k) with company match
• Stable, long-term employment
• Opportunities to grow within the organization

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed