Office Administrator

Analytic Services Inc • Arlington, VA

9d • Onsite

About The Position

ANSER is seeking an Office Administrator to support the Office of the Secretary of War (OSW) and Deputy Secretary of War decision-making forums within the Organizational and Management Policy Directorate (O&MPD) under the Director of Administration and Management (DA&M). In this role you will provide meeting management, meeting execution, and senior leader stakeholder coordination to ensure effective governance processes and informed decision-making. You will work closely with senior leaders across the Office of the Secretary of War, Joint Staff, and Military Services to facilitate executive-level engagements and maintain continuity across governance activities.

Requirements

• Active Top Secret security clearance.
• Bachelor's degree.
• Minimum of 8 years of experience providing executive support or services to senior General/Flag Officers, Senior Executive Service (SES) leaders, or equivalent corporate executives within the Department of War, other government agencies, or industry.
• Minimum of 2 years of experience supporting meeting management, event planning, agenda development, meeting documentation, or executive governance activities.
• Demonstrated proficiency using Microsoft Office Suite, including Microsoft SharePoint.
• Experience coordinating stakeholders across the Department of War or other government organizations.
• Demonstrated proficiency communicating in English through written documentation and verbal communication.
• Ability to work on-site five days per week during core business hours, with flexibility to support customer requirements outside standard business hours as needed.

Nice To Haves

• Experience supporting Department of War governance forums and senior leader decision-making processes.
• Experience supporting the Office of the Secretary of War, Joint Staff, or Military Service headquarters organizations.
• Experience working collaboratively in a fast-paced, team-oriented environment.
• Experience supporting senior leader stakeholder engagement and executive-level meeting execution.

Responsibilities

• Coordinate meeting agendas, read-ahead materials, and official meeting minutes for senior leader governance forums.
• Maintain SharePoint sites, user access, calendars, and related collaboration tools supporting governance activities.
• Capture, coordinate, and distribute meeting summaries, decisions, and action items to appropriate stakeholders.
• Utilize enterprise tools and portals that integrate authoritative data sources to track, monitor, and report on senior leader decision-making activities.
• Coordinate with stakeholders across the Department of War and other government organizations to support governance forums and executive engagements.
• Schedule meetings, reserve conference rooms, distribute calendar invitations, and manage meeting logistics.
• Track and manage meeting attendance, RSVP responses, and participant coordination.
• Provide timely solutions and responsive customer support for governance-related requests and issues.
• Support the planning and execution of executive-level meetings and decision forums.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior