Office Administrator

Axis Energy Services•Dallas, TX

21d

About The Position

The Office Administrator will be responsible for greeting visitors, coordinating guest arrivals, supporting building and parking access needs, and providing general front desk support in a professional manner. This role involves scheduling meetings, maintaining calendars, coordinating conference rooms, and assisting with routine meeting logistics. The administrator will also be responsible for setting up meeting rooms, coordinating meeting meals and refreshments, ordering and maintaining office supplies, processing mail and invoices, and assisting with travel arrangements for the executive team. Additionally, the role supports onboarding, employee inquiries, and office communications, while maintaining confidentiality of sensitive information. This position performs other administrative duties as assigned.

Requirements

High school diploma or equivalent required.
Working knowledge of Microsoft Office, including Outlook, Word, Excel, and Teams.
Ability to greet visitors, coordinate guest arrivals, manage routine office requests, and communicate clearly with employees, vendors, and visitors.
Basic understanding of meeting room setup, including seating arrangements, supplies, presentation materials, video conferencing tools, and common office technology.
Ability to coordinate catering, meals, refreshments, vendor deliveries, setup, cleanup, and guest logistics with attention to timing and detail.
Ability to track inventory, place office and kitchen supply orders, verify deliveries, and maintain organized common areas.
Ability to assist with executive travel arrangements, itinerary coordination, receipt collection, and travel expense documentation.
Strong attention to detail, organization, follow-through, and ability to prioritize assigned tasks.
Dependable, punctual, service-oriented, and able to work effectively in a team environment.
Ability to work with a sense of urgency while maintaining professionalism, accuracy, and composure.

Nice To Haves

Associate degree or administrative training preferred.
Two or more years of administrative, clerical, office support, reception, facilities coordination, or related experience preferred.

Responsibilities

Greet visitors, coordinate guest arrivals, support building and parking access needs, and provide general front desk support.
Schedule meetings, maintain calendars, coordinate conference rooms, and assist with routine meeting logistics.
Set up meeting rooms, including seating arrangements, room supplies, presentation materials, video conferencing equipment, screens, speakers, microphones, and other basic technology needs.
Coordinate meeting meals, refreshments, catering orders, delivery timing, setup, cleanup, and related vendor communication.
Order, receive, stock, organize, and maintain office supplies, kitchen supplies, breakroom items, and shared office equipment needs.
Track supply inventory, monitor reorder levels, coordinate vendor orders, verify deliveries, and help ensure common areas remain clean, organized, and appropriately stocked.
Process mail, packages, invoices, purchase requests, expense documentation, and other routine administrative transactions.
Assist with arranging travel for the executive team, including transportation, lodging, itinerary coordination, and related schedule details.
Support travel expense processing by collecting receipts, organizing expense documentation, and submitting or coordinating expense reports.
Assist with onboarding support, badge access, basic employee inquiries, and coordination of office communications.
Support department leaders and team members with administrative follow-up, meeting logistics, office coordination, and routine project support.
Maintain confidentiality of company, employee, customer, guest, vendor, and business information.
Perform other administrative duties as assigned.