Office Administrator

Dillon Consulting Limited•Toronto, ON

10d•CA$59,000 - CA$69,000•Onsite

About The Position

Do you excel at building strong workplace connections, leading office operations, and keeping daily administrative tasks running seamlessly? Join our team as an Office Administrator in Downtown Toronto. In this role, you will bring a blend of local operational leadership—championing a positive workplace culture, leading internal office communications, and driving local office initiatives—with direct, hands-on daily administration. You will be the face and backbone of our Downtown Toronto office: welcoming visitors, managing accounts payable invoices and expense approvals, leading new employee systems orientation, formatting technical documents, and coordinating facilities to ensure our teams have everything they need to succeed. We are currently seeking a motivated, service-minded professional for the position of Office Administrator in our Downtown Toronto office. This is a full-time, in-office position and requires working from our Toronto office five days per week. As a valuable member of the Offices national resource team, you will have the opportunity to showcase your organizational, communication, and problem solving skills in a fast-paced professional office environment. Your ability to create strong working relationships will elevate your and the company’s collective success. Your drive for excellence will present opportunities to chart your own path to success with a rewarding career in our firm.

Requirements

A minimum of three (3) to five (5) years of administration-related experience
Strong interpersonal skills and a positive “can-do” attitude with the ability to provide an enthusiastic, problem-solving presence in the office
Strong time management skills, able to prioritize work effectively to meet tight deadlines and changing workload demands
Ability to work independently and as part of a team
Professional verbal and written communication skills
Ability to clearly present information and updates in small group settings or team meetings
Proficient in the use of Microsoft Word and Excel
Excellent attention to detail, a high regard for accuracy, and the ability to provide high-quality outputs
Understanding of basic accounting principles, terms and financial functions

Nice To Haves

A certificate or diploma in an administration-related field of study will be considered an asset
Experience in customer service and/or a Professional Services consulting firm is considered an asset
People who combine sound professional judgment with initiative, curiosity and follow-through.
See possibilities others may miss and can turn a good idea into a practical next step.
Are comfortable challenging the status quo respectfully, using evidence and sound judgment rather than change for its own sake.
Able to work through ambiguity, create clarity and maintain momentum without losing sight of quality or defensibility.
Balance creativity with accountability, collaboration and follow-through.
Share credit, build trust and make the people around you stronger.
Communicate clearly and persuasively in writing, in meetings and with diverse audiences.

Responsibilities

Lead the development and execution of the annual Office Business Plan and monitor local operating budgets to align with company priorities
Champion a welcoming workplace culture by facilitating local staff meetings, coordinating social and charitable events, and liaising with national resource groups
Lead the local Health and Safety committee and support operational initiatives
Deliver new employee orientation and training related to Dillon procedures and systems
Coordinate with third-party service providers and property management
Assist in organizing work-related functions and community engagement events
Greet visitors, coordinate mail and couriers, manage entry system for staff
Complete office services such as office filing and archiving
Manage the flow and approval of accounts payable invoices and expense claims for staff
Manage office equipment and supplies, including furniture, copiers, general office supplies, and other amenities
Format a range of documents in Microsoft Word, edit and proofread documents for spelling, grammar, and consistency, and complete overall quality reviews
Complete document production, including photocopying, scanning, binding, and compiling PDF files
Embrace a 'no job is too big or too small' mindset; complete other administrative duties as required or assigned to run the office effectively, and service our project and proposal needs
Commit to self-development and ongoing learning and professional development