Office Administrator

Apache Industrial Services•Salt Lake, UT

About The Position

The Office Administrator supports the area project teams and job sites and is responsible for the administrative functions to ensure successful operation in the area. The Office Administrator is responsible for maintaining administrative procedures and inventory control.

Requirements

Associate degree in business administration, communications, or a related field preferred.
5 years of work experience in an administrative/office role.
Proficient with Microsoft Office (Excel, Word, PowerPoint, SharePoint).
Excellent interpersonal skills and the proven ability to work well with all levels of management and staff.
Exceptional attention to detail.
High level of integrity and confidentiality.
Strong organizational and time management skills, ability to prioritize tasks to meet deadlines.

Responsibilities

Job set up which includes, assists with billing for T&M, lump sum and direct rentals and conducts billing adjustments.
Responsible for completing the tasks of timekeeping, billing, invoicing, and Purchase Orders.
Submits findings to corporate A/R team on any outstanding accounts receivable and collections related to clients.
Partners with HR to communicate policies to employees.
Provides customer service by answering phone calls and greeting visitors.
Maintains shipping, receiving and office and IT equipment for the office.
Collects and reviews time, makes adjustments, and submits to payroll coordinator.
Organizes and schedules meetings and appointments.
Processes new/rehires through the onboarding process via HRIS system
Schedules employees for all pre-employment screening and training requirement and ensure employee is compliant for jobsite prior to start date
Completes I-9 verification process.
Partners with internal departments such as I.T. on all office equipment.
Assists in maintaining employee data in the HRIS system by submitting job changes, transfers, leaves of absences and terminations.
Other duties as assigned.