Office Administrator

AHEAD • Atlanta, GA

52d • $53,000 - $73,000 • Onsite

About The Position

The Office Coordinator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. The Office Administrator is the first contact for visitors and an employee resource.

Requirements

• Demonstrate initiative and be a self-starter
• Professional, confident, enthusiastic, and detail-oriented
• Positive and approachable; demonstrated ability to interact well with all levels of staff and clients, including senior executives in a fast-paced and service-oriented corporate environment
• Strong oral and written communication skills
• Excellent interpersonal and organizational skills
• Ability to work independently, exercise, good judgment; resourceful, problem-solver
• Intermediate knowledge of Microsoft applications (Word, Excel, PowerPoint, Outlook)

Nice To Haves

• Previous office/office management experience preferred

Responsibilities

• Responsible for daily office operations and support for a range of ongoing business needs, including, but not limited to events, scheduling, mail/postal services, and light office upkeep
• Manage ordering and stocking of office supplies and beverages, and maintain supply inventory
• Provide administrative and logistical support on special product projects across AHEAD teams
• Manage conference room scheduling, overseeing logistics of catering and room set up and break down
• Represent AHEAD as a first point of contact while welcoming clients, visitors, and employees
• Manage key card access for the office (request new badges, distribute badges to employees and visitors)
• Collaborate with other administrative staff to ensure efficient office operations
• Scanning and uploading all incoming mail
• Coordinate and organize special events or projects as assigned, including assisting Marketing team with local events
• Take initiative to anticipate the needs of the office
• Maintain office kitchens and coffee machines
• Occasional support tasks as assigned by local executives
• Handle confidential information with integrity and sensitivity
• Full-time Monday-Friday at our Atlanta office
• Hours: 7:30am - 4:00pm
• Other job duties as assigned

Benefits

• Medical, Dental, and Vision Insurance
• 401(k)
• Paid company holidays
• Paid time off
• Paid parental and caregiver leave

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed