Office Administrator

LaBella Associates•New York, NY

3d•Onsite

About The Position

We are seeking a dependable, organized, and proactive Office Administrator to support the day-to-day operations of our Brooklyn office. This individual will play a key role in maintaining an efficient, professional, and well-organized work environment while providing administrative, operational, and marketing support to office leadership and project teams. The ideal candidate is highly detail-oriented, adaptable, and capable of managing multiple priorities in a fast-paced consulting environment. This position requires strong communication skills, professionalism, initiative, and the ability to work both independently and collaboratively.

Requirements

Minimum 2 years of experience in an administrative, office coordination, or related support role.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong organizational, time management, and prioritization skills.
Excellent written and verbal communication skills.
Strong proofreading, formatting, and attention-to-detail abilities.
Ability to manage multiple tasks and adapt to changing priorities in a fast-paced environment.
Professional demeanor and strong interpersonal skills with the ability to interact effectively with staff, clients, and leadership.
Ability to work independently and take initiative with minimal supervision.

Nice To Haves

Bachelor’s degree in business administration or related field preferred, but equivalent experience will be considered.

Responsibilities

Manage daily office operations, including mail, deliveries, office supplies, vendor coordination, equipment maintenance, and general office organization.
Serve as the primary point of contact for office administrative needs during standard office hours (9:00 AM – 5:00 PM).
Greet and assist visitors, answer phones, and manage general office communications in a professional and welcoming manner.
Coordinate meetings, calendars, appointments, travel arrangements, and office events, including client hospitality and meeting logistics.
Assist with onboarding and orientation of new employees, including workstation setup, office access, and coordination of supplies and resources.
Provide administrative support to project teams, including preparation, formatting, proofreading, and organization of proposals, reports, letters, presentations, and other project documents.
Support proposal and marketing efforts in coordination with technical staff and the marketing team.
Maintain organized digital and physical filing systems, spreadsheets, expense reports, credit card reconciliations, and office records.
Assist with tracking and management of office overhead expenses and annual office budgeting efforts.
Provide occasional project-related support, including coordination of field equipment or supplies, deliveries, and assistance during high-priority deadlines.
Help maintain office procedures and workflows to improve efficiency and organization.
Exercise sound judgment, maintain confidentiality, and resolve routine issues independently.
Perform additional administrative and operational support tasks as needed.