Office Administrator

Sagent•Addison, IL

8d•Onsite

About The Position

The Office Administrator is responsible for maintaining efficient office operations, providing administrative support to staff and management, and ensuring a productive work environment by following office protocol for guests, including vendors and customers. This role involves managing office continuity by ordering, tracking, and replenishing supplies to avoid interruptions in standard office and business procedures. This role will work closely with the Procurement Department to assist in setting up purchase orders, managing tracking cycles, and sending out order confirmations via email. The Office Administrator follows security protocol by maintaining the daily electronic visitor log. Confidentiality is of the utmost importance and must be maintained. Other duties as assigned.

Requirements

1-3 years of office support experience, preferably a small office environment
Excellent verbal and written communication abilities
Ability to multi-task, prioritize and work independently if needed
Professional, approachable and customer focused demeanor
Interpersonal skills to make a positive impression on vendors, customers and other guests; interact professionally
Work well with all Team Members at Sagent
Strong organizational and time management skills
Maintain Sagent confidentiality on business details at all times
Proficiency with office software and technology (e.g., Microsoft Office, Outlook email and calendars)
Self-motivated
Detail-oriented
Strong communication skills

Responsibilities

Greeting facility visitors and follow electronic visitor log protocol
Direct guests/visitors to reception area, office or meeting room
Maintain the Team Member Café by keeping track of inventory, ordering and replenishing goods to avoid interruptions in service
Work with Procurement Department as needed to place orders including office supplies and materials as needed.
Set up purchase orders, manage tracking cycles and send out email confirmations
Maintain inventory records
Work with facility service providers on access to ensure scheduled maintenance/repairs are handled as scheduled
USPS mail services: Retrieve mail from mailbox at rear of facility daily and deliver to department managers or designated people
Mail/delivery services: Mail certified mail to USPS
local Fed Ex/UPS: Contact Sagent Shipping Department (on site) to send out priority overnight or 2nd day packages as requested; keep all receipts and/or tracking information as backup
Perform any data entry tasks as requested
Support company events by assisting HR in organizing and implementing facility gatherings and team building events
Assist in meeting room setups as needed, including ordering breakfasts or lunches; keeping Boardroom organized and stocked