Office Administrator

Come Join our Team • Charlotte, NC

15d • Onsite

About The Position

Froehling & Robertson, Inc., (F&R) has been proudly engineering stability in the country since 1881. In addition to being one of the oldest independent testing/engineering companies, F&R is also a minority-owned business offering competitive compensation/benefits and a positive work environment designed around the philosophy of mutual respect for all! Our shared F&R/Employee values include: Safe & Healthy Work Environment, Value & Respect for F&R Employees and Clients, Trustworthiness, Technical Excellence, Continuous Improvement, and Financial Success. We're always on the lookout for enthusiastic individuals who are not afraid to get their boots and hard hats a little dirty from an honest day's work. Come be a part of this talented and dedicated team. Join stability. Apply now! Who we are looking for: The Office Administrator will provide administrative support and assistance to the assigned branch.

Requirements

• High School Diploma or equivalent required.
• 2-5 years of relevant experience
• Proficiency with general office software and equipment including Outlook, Word, Excel, PowerPoint publisher, Access, Adobe, fax machines, scanners, binding machines and copiers.
• Ability to multi-task successfully.
• Ability to maintain highly organized files/records
• Ability to maintain a positive client-staff relationship
• Ability to assist the Branch Manager with preparation for Client meetings.
• Ability to work independently and within teams to achieve goals.
• Excellent communication and presentation skills both oral and written.
• Must be willing to participate in and pass F&R’s pre-employment screening including a background investigation, drug screening and driving record.

Responsibilities

• Set up new clients, contacts and projects in the company’s project management system.
• Assist in uploading project contracts.
• Ensures Client Management System (CRM) budget for accuracy before transmission to Enterprise system (SL).
• Coordinate and set up meetings by gathering dates and times that are convenient for internal and external staff and clients.
• Answer phones and direct client inquiries to the proper staff members.
• Input timecards and expense reports from staff into internal accounting software.
• Compile invoices and credit memos in the company’s accounting software.
• Distribute completed invoices via email, mail or upload in client portal.
• Create purchase orders and subcontracts in the company’s accounting software.
• Process all vendor invoices for payment to accounting.
• Filing of project related data, correspondence, reports, etc.
• Input data/reports into company’s web based reporting system.
• On-board new employees and schedule drug testing in company system.
• Complete work for assigned areas and provide assistance or coverage for coworkers as needed.
• Perform a variety of other office support functions as assigned, demonstrating adaptability with changing priorities.
• Other duties as assigned.

Benefits

• Comprehensive group medical insurance, including health, dental, vision and life
• Opportunity for professional growth and advancement
• Tuition reimbursement
• Paid time off
• Company–observed paid holidays
• Short and long-term disability coverage
• 401K retirement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED