NJ Vineland Office Administrator

Mueller Industries•Vineland, NJ

9d•Onsite

About The Position

ATCO Rubber Products Inc. is hiring an Office Administrator in Vineland, New Jersey, to perform administrative and clerical tasks. The position supports the Plant Manager, supervisors, and employees, assists with daily office needs, and manages general administrative activities. The ideal candidate can interact with employees at all levels, provide strong customer service, manage time effectively, and use resourcefulness to maintain an efficient office environment. This full-time, salary-exempt position works 40 hours per week, Monday through Friday, from 7:00 a.m. to 3:30 p.m. No travel is expected. The position has no supervisory responsibilities. Candidates must provide proof of eligibility to work in the United States. The job description notes that duties may change at any time and is not a comprehensive listing of responsibilities.

Requirements

High school degree or GED equivalent.
Knowledge of office management systems and procedures.
Working knowledge of office equipment, including printers and fax machines.
Proficiency in Microsoft Office, particularly Excel and PowerPoint.
Excellent time management and ability to prioritize work.
Attention to detail and problem-solving skills.
Excellent written and verbal communication skills.
Strong organizational skills and ability to manage competing priorities.
Must provide proof of eligibility to work in the United States.

Nice To Haves

Proven experience as an administrative assistant is highly preferred.

Responsibilities

Maintain timekeeping records and process weekly employee payroll.
Maintain employee personnel files.
Update and maintain office policies and procedures.
Assist in preparing regularly scheduled reports.
Answer and direct phone calls.
Organize and schedule appointments.
Coordinate meetings and take detailed minutes.
Compose emails, correspondence, memos, letters, faxes, and forms.
Develop and maintain a filing system.
Order office supplies and research deals and suppliers.
Maintain contact lists.
Arrange travel and accommodation.
Submit and reconcile expense reports.
Provide general support to visitors.
Serve as the point of contact for internal and external clients.
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.