Office Administrator

CONA Services•Village of Colonie, NY

1d•Onsite

About The Position

Build a career where your work matters to the business, the customer, and the communities we serve. Be part of Coca-Cola Beverages Northeast, a locally rooted, people-first organization where meaningful work, long-term growth, and community impact come together. Why Coke Northeast? You’ll join a company that serves local communities across the Northeast and invests in the people behind the work. You’ll be part of a culture that values development, collaboration, and fresh perspectives at every level. You’ll build a career with the scale, stability, and opportunity of a trusted, iconic brand. The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures.

Requirements

High school diploma, GED or equivalent required
2-5 years of experience in an office environment required
Strong analytical, organizational and problem solving skills
Strong attention to detail and accuracy skills
Basic proficiency in Microsoft Office applications including Outlook, Excel and Word
Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.
Ability to occasionally travel, as business needs require.

Nice To Haves

Associate’s degree or equivalent preferred
Experience in cash room environment preferred
Experience using BASIS route accounting system preferred

Responsibilities

Review and verify end of day driver paperwork
Ensure proof of deliveries are included in driver paperwork
Prepare driver paperwork for imaging
Maintain missing documents log
Research and resolve driver overages and shortages
Run daily route status report to verify that all delivery routes have been settled
Review settlement exception report and resolve issues
Report settlement issues to accounting department
Troubleshoot handheld issues impacting settlement
Maintain cash reconciliation and driver deposit log
Perform cashiering duties including Fed-Ready status of deposit
Prepare deposit for pick-up by armored car service
Ensure security of route cash
Receive and verify full service bag count
Count full service cash and finalize handheld
Validate proper use of cash drop log
Research mail checks, print back-up and code in Payment Manager
Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned