Office Administrator

Aston Carter•Medford, OR

8d•$20 - $25•Onsite

About The Position

We are seeking a highly organized and proactive Office Administrator to support the day-to-day operations of our office in a full-time, on-site capacity. As the Office Administrator, you will play a key role in maintaining office functionality, supporting staff and visitors, and managing administrative processes including scheduling, invoicing, and event coordination.

Requirements

Proven experience in office administration or office management
Strong organizational and multitasking abilities, with the ability to prioritize effectively
Excellent customer service skills, with a focus on supporting both internal teams and visitors
Experience managing orders, supplies, and vendor coordination
Ability to arrange catering and coordinate logistics for meetings and events
Basic analytical skills related to administrative processes
Comfort with light technical tasks such as monitor setup
Strong attention to detail, especially with invoicing, scheduling, and documentation
Excellent written and verbal communication skills

Nice To Haves

Background in office administration or a closely related field
Experience supporting workplace events and internal programs
Ability to work independently and take initiative
Strong problem-solving skills and a proactive approach
Experience handling shipping, mail, and courier services (e.g., FedEx, USPS)

Responsibilities

Maintain office cleanliness and ensure all common areas and workspaces are organized, professional, and well-maintained
Monitor office supply inventory and manage ordering to ensure consistent availability
Welcome and support visitors, ensuring a professional and positive experience
Coordinate general office requests, including travel arrangements and team meals (breakfasts/lunches)
Process invoices and manage bill payments accurately and timely
Support basic IT-related tasks such as monitor setup and decommissioning
Manage scheduling for meetings, events, and internal activities
Plan and coordinate office events, including holiday parties and training sessions
Arrange catering for meetings and office functions as needed
Manage furniture requests, including ordering and occasional setup coordination
Handle shipping and receiving, including FedEx shipments and tracking deliveries
Oversee mail operations, including sorting incoming mail and preparing outgoing correspondence
Provide general administrative support to ensure smooth and efficient office operations