Office Administrator

Vertical Works Inc.•Elmwood Park, WI

11d•$20 - $24•Onsite

About The Position

The Office Administrator is responsible for support to Vertical Works, Inc., Utopian Villas, Riemer Remodel, and Tumbleweed Tiny House Company. This role also includes support to the president and managing director. This individual will be responsible to provide an unmatched customer service experience. This position will include welcoming visitors, incoming & outgoing phone calls, emails, various types of paperwork filing, basic accounting entry & duties, office housekeeping, coordinating meetings and appointments, and clerical and administrative duties. To be a successful Office Administrator you must be service oriented, have a great attitude, be personable, and organized to keep our businesses operations running smoothly. Holding yourself accountable for results and having a high level of motivation will be key. This person must be transparent and be of one with integrity.

Requirements

GED or high school diploma
Previous administrative experience 2+ years
Experience and efficiency with computers and programs such as Google Workspace-Gmail, Drive, Docs, Sheets, Meet, BuilderTrend, PDF creation
Ability to return all emails, voice, text, and social media messages within 24hrs
Ability to speak clearly and be easily understood, ability to maintain eye contact when speaking with others, and ability to summarize or paraphrase to verify understanding
High level of verbal, written, and organizational skills
Well organized and have impeccable attention to detail
Ability to multitask
Strong time management and prioritization skills
High level of self-accountability for meetings and deadlines
Apply common sense understanding to carry out details written or verbally
Flexibility and excellent problem-solving skills
Incorporation of Vertical Works, Inc. business philosophies and best practices when guiding customers
Prolonged periods sitting at a desk and working on a computer
Lifting of up to 25#
Monday thru Friday
8-hour shift, 8am to 4:30pm

Nice To Haves

Experience in the construction industry is a plus

Responsibilities

Provide a prompt and welcoming greeting to both visitors and phone calls
Work with interested customers to provide basic information about New Homes, Tiny Homes and Remodeling services
Enter new customers, updates, filings, and other information into our CRM software
Provide administrative support to the President and Managing Director
Manage company calendars, appointments and meeting schedules
Process HR and employee related requests such as reviews, time off, sick time, etc.
Maintain office supply inventory and ordering
General housekeeping of the office space
Maintain showroom organization and current products offerings
Prepare for customer and vendor meetings
Prepare, organize, and file documents and paperwork both physical and digital
Perform basic accounting tasks such as reconciliations, payable entry, billable entry, etc.