Office Administrator (part-time), Berkeley Town Homes

PMP Management•Berkeley, CA

9d•Onsite

About The Position

Property Management Professionals LLC. (PMP) is seeking a motivated, detailed, communicative, and personable professional to join our team as Office Administrator for Berkeley Town Homes in Berkeley, CA. PMP is an industry-leading association management firm providing innovative products and extraordinary services to common interest developments throughout California, Utah, and Texas. We offer a personalized, boutique level of service backed by the scale and resources of Odevo. We are privately owned, locally independent, and committed to elevating the lifestyle experience for the communities we serve. Our company is growing rapidly, offering unique opportunities for professional growth within a people-centric culture that attracts and retains top talent.

Requirements

Knowledge of Microsoft Office Suite or related software.
Strong verbal and written communication skills.
Excellent interpersonal and customer service skills.
Proficiency in managing software systems and troubleshooting technical issues.
Strong organizational skills and attention to detail.
Excellent time management skills with a proven ability to meet deadlines.
Experience in facilities management and vendor coordination.
Flexibility to adapt to changing priorities and handle multiple tasks effectively.
A proactive and positive approach to problem-solving.
High school diploma or equivalent preferred.

Nice To Haves

First-aid/CPR/AED certification may be required or preferred.

Responsibilities

Assist in the preparation of notices, board packets, scheduling of board meetings, and maintenance of corporate records of meetings.
Assist in the preparation and distribution of legally required annual disclosure documents (Annual Budget, Annual Policy Statement).
Assist the board and committees with projects, including document requests.
Receive inquiries and reports from members related to BTH rules and policies and respond appropriately, including bringing items to the board’s attention for further action.
Review incoming correspondence, including invoices, and process and forward as appropriate.
Maintain accurate and complete membership records (membership files).
Maintain accurate and complete building operations records (contracts etc.).
Maintain corporate records, including updating of policies, lists and notices.
Ensure duties are carried out in compliance with relevant regulatory frameworks for co-ops and HOAs.
Update the Office Manager Handbook to ensure it is up to date.
Review financial statements for outstanding issues and budget overruns, and help clarify the nature of expenses.
Purchase office supplies and items related to the building.
Schedule services and obtain quotes for services/contracts.
Report at board meetings and attend board meetings as requested.