Office Administrator- Irvine

Motorola Solutions•Irvine, CA

3d•Onsite

About The Position

Silvus Technologies, a wholly owned subsidiary of Motorola Solutions, Inc., is seeking an Office Administrator for its Irvine office. This role is crucial for supporting daily operations and ensuring the productivity and efficiency of the Irvine engineering team. The position involves managing purchasing, vendor relationships, travel arrangements, and other administrative needs for the engineering team across different sites. The role reports to the Irvine site lead, with a dotted line to the Office Manager at HQ. This is a fully onsite position, Monday through Friday, located near the Irvine Spectrum.

Requirements

High School Diploma or GED.
Excellent organizational skills and ability to prioritize and take initiative.
Demonstrated commitment to customer service with a high emphasis on a professional and friendly attitude, attire, and professional demeanor.
Internet skills including use of email, group messaging, and digital data collection.
Effective oral and written communication skills.
Attention to detail, accuracy, flexibility, reliability, and teamwork.
Prior experience in a fast-paced office environment, meeting multiple deadlines.
Must be a U.S. Person (U.S. Citizen, or U.S. Permanent Resident) due to clients under U.S. federal contracts.
All employment is contingent upon the successful clearance of a background check and drug test.

Nice To Haves

Experience with front desk and/or office administration.
Highly proficient in Google Suite and MS Office (Excel, Word, PowerPoint).
Capability for critical thinking and problem-solving.
Ability to maintain confidentiality.

Responsibilities

Primary responsibility for supporting the maintenance and ordering of company supplies, food, and beverages, as well as stocking the break room for the Irvine office.
Handle front desk responsibilities for the Irvine office, including answering phones, greeting/assisting visitors, managing deliveries, and supporting day-to-day office operations.
Keep the Irvine office area clean, tidy, and organized, ensuring a professional, organized, and welcoming environment for employees and visitors.
Support office filing, storage, and document management processes, including faxing, scanning, and copying.
Partner with the Facilities team to address Irvine and San Diego office concerns in a timely manner.
Assist with any event coordination for the Irvine or San Diego offices as requested.
Support the Irvine and San Diego Engineering teams with various administrative and operational tasks.
Support travel for the team and any new hires across multiple locations.
Manage purchasing requests for the Engineering teams, including placing orders, tracking shipments, and proactively following up with vendors.
Perform other related duties as assigned.