Office Administrator

Albion General Contractors•Sandy Springs, GA

1d•Onsite

About The Position

Albion General Contractors is searching for an Office Administrator to join their employee-owned company. This role is responsible for a wide range of administrative and office support functions, including front desk reception, event planning, invoice entry, visitor management, document processing, vendor oversight, spreadsheet creation, and filing. The Office Administrator will also assist with clerical duties and job-specific tasks. This hourly position requires consistent dependability, excellent organizational skills, and the ability to multitask effectively. The role is based in-office Monday through Friday from 8 am to 5 pm, with a one-hour lunch break. The position offers an opportunity to learn construction processes to effectively support various departments including finance, project management, preconstruction, and human resources.

Requirements

2+ years of experience in an administrative, coordinator, support, or other role.
Strong proficiency with Microsoft Office Suite, especially Excel.
Excellent organizational and time management skills.
Effective communication and interpersonal skills.
Ability to analyze problems and develop solutions in a fast-paced environment.
Attention to detail and ability to prioritize tasks.
Highly organized with strong emphasis on self-motivation and analytical skills.
Takes initiative to learn all aspects of the business, open to coaching and feedback for development.

Nice To Haves

Experience with a commercial general contractor (preferred).
Prefer a two or four-year degree, in lieu of a degree, work experience will be considered.

Responsibilities

Fostering and supporting a productive, healthy, and fun culture.
Providing administrative support to the company broadly.
Working with Finance to complete filing, data entry, track invoices and track expenses.
Monitoring office supplies and ordering new materials.
Coordinating meetings, events, and office logistics.
Assisting teams with vendor certification, budget tracking and other ad hoc projects.
Office vendor and partnership management – building relationships with vendor partners (i.e., cleaning, printing, IT, pest control, waste management, copy machine, etc.) and other third parties to ensure smooth running of services and resolution to any issue.
Supports project coordination needs with the operations around proposals, client contract documentation, signatures and follow up where needed.
Assists in onboarding of employees.
Responsible for the production and the gathering of construction project related information and then track, file, and distribute this information to all relevant parties.
Document control: receive, enter, file, track, and distribute all construction invoice documents.