Office Administrator

Combined Metals Company, LLC•South Bend, IN

24d•Onsite

About The Position

The Office Administrator will be responsible for a variety of tasks related to material receiving, inventory management, and general office support. This role requires strong organizational skills, attention to detail, and the ability to work effectively in a team environment. The administrator will interact with various departments, vendors, and carriers to ensure smooth operations.

Requirements

High School Diploma required
Detail oriented, professional attitude and reliable, maintaining a good attendance record.
Ability to meet deadlines.
Work from written specifications and verbal instructions.
Excellent oral and written communication skills.
Excellent organizational and analytical skills with basic math skills.
Ability to interact with vendors and teammates in a professional manner.
Proficient with MS Word and Excel.

Responsibilities

Apply time management skills and prioritize material accurately and in a timely manner into the ERP system.
Record shipment data as required and defined in work instructions.
Receiving material into the ERP system.
Certification Management - Upload, filing, recertification, etc.
Generate bar code labels for inventory.
Make appointments with carriers for incoming material.
Answer questions from all team members related to receiving material, appointments, etc.
Sorting and distributing mail.
Provide support to the invoicing team as needed.
General clerical needs in the office.
Work with the Inventory Manager, GM and shop to ensure process is consistent and we are keeping to date on material being received in.
Work with the Inventory Manager and shop team on physical inventory and stock adjustments.
Back up to processing orders for shipping, inspect material to make sure it matches the work order, schedule outbound material and finalize paperwork for shipping.
Follow safety procedures and company policies in the office and shop.
Recommend process improvements to enhance operational efficiency and safety.