OFFICE ADMINISTRATOR

Academy of Learning Career College•Red Deer, AB

6d•CA$0 - CA$18•Onsite

About The Position

Academy of Learning Career College (AOLCC) is seeking an engaging and personable part-time Office Administrator to join their growing team in Red Deer. The successful candidate will serve as the first point of contact for students at the campus. The Office Administrator plays a central role in ensuring the smooth, efficient, and professional operation of the office. This position manages day-to-day administrative activities, supports the executive team, coordinates communication across departments, and upholds high standards of organization, confidentiality, and customer service. The Office Administrator is often the first point of contact for staff, students, partners, and visitors, making professionalism and strong communication skills essential.

Requirements

Diploma or certificate in Office Administration, Business Administration, or equivalent experience.
2–4 years of administrative experience, preferably in an office, education, or corporate environment.
Strong organizational skills with the ability to manage multiple priorities.
Exceptional written and verbal communication skills.
High proficiency in Microsoft Office (Word, Excel, Outlook) and comfort with internal databases or administrative software.
Proven ability to handle confidential information with integrity and discretion.
Strong customer-service mindset and professional demeanor.

Responsibilities

Serve as the primary point of contact for in-person, phone, and email inquiries, ensuring all interactions are handled professionally and efficiently.
Manage a multi-line switchboard, redirecting calls, taking accurate messages, and scheduling appointments as needed.
Support internal and external communication to ensure timely and accurate information sharing.
Maintain a clean, organized, and efficient office environment.
Oversee office supplies, vendor relationships, ordering, and inventory management.
Track administrative expenses and assist with budget monitoring.
Process all incoming and outgoing mail, courier deliveries, and shipments.
Support accounts payable and receivable processes, including invoice handling, payment processing, and documentation tracking.
Maintain accurate data entry across internal systems and generate reports as required.
Assist in organizing meetings, campus events, and visits, including logistics, scheduling, materials preparation, and room setup.
Support the preparation of marketing and promotional materials, ensuring accuracy and consistency across all collateral.
Act as a central point of contact for emergency procedures, ensuring staff awareness and compliance with company policies.
Maintain and update emergency contact lists, safety checklists, and related documentation.
Provide guidance, training, and ongoing support to junior administrative staff, fostering teamwork and effective workflow.
Collaborate across departments to support operational needs and organizational priorities.
Assist with additional administrative tasks as needed to ensure smooth campus and executive operations.