Office Administrator (Part-time)

Wispr Flow•San Francisco, CA

6d•$35 - $45•Hybrid

About The Position

This is a part-time Office Administrator role (3 days a week) with a clear path to full-time for the right person. You'll be the first face people see, the reason the coffee is always fresh, and the reason a teammate feels taken care of from the moment they walk in. We're building toward a full-time hire as our office needs grow — this role is the foundation. You'll have real ownership from day one, with the opportunity to shape how office operations scale alongside the company.

Requirements

Part-time role (3 days a week) with a clear path to full-time
Ability to shape how office operations scale alongside the company
Ability to manage sign-in, badges, and visitor logistics
Ability to maintain an organized and stocked office
Ability to coordinate with vendors
Ability to resolve maintenance issues
Ability to manage mail and inventory
Ability to handle employee requests
Ability to support onboarding logistics
Ability to coordinate events
Ability to handle ad hoc tasks
Ability to document and improve workflows
Ability to identify operational gaps and propose solutions
Ability to build and maintain tracking systems

Nice To Haves

Familiarity with office management tools and vendor coordination
Experience in a fast-paced startup or high-growth environment
Proactive communicator who flags issues before they escalate
Comfortable operating independently with minimal direction
An eye for detail and a high bar for how things look and feel

Responsibilities

Greet and receive everyone who walks through the door — teammates, interviewees, VIPs, clients, and founders — with warmth and professionalism
Anticipate visitor needs and ensure every arrival feels intentional and well-prepared
Manage sign-in, badges, and visitor logistics from arrival through departure
Maintain a beautiful, organized, fully stocked office — supplies, kitchen, common areas, and workspaces
Own vendor relationships: coordinate with facilities, cleaning, catering, and delivery services
Flag and resolve maintenance issues quickly, keeping the space crisp and functional
Manage incoming and outgoing mail, packages, and office inventory
Be the go-to person for day-to-day employee requests — fast, reliable, and without dropping the ball
Support onboarding logistics for new hires: desk setup, access, welcome kits
Help coordinate in-office events, team lunches, and all-hands logistics
Handle ad hoc tasks with a solutions-first mindset
Document and improve recurring office workflows so nothing falls through the cracks as we scale
Identify operational gaps and proactively propose solutions before they become problems
Build and maintain simple tracking systems for supplies, vendors, and recurring tasks

Benefits

Equity on employee-friendly terms, including early exercise and extended exercise windows with a combination of ISOs and RSUs
Health, dental and vision. We cover 100% of the premium on the Anthem Blue Cross Gold PPO, and 75% of premiums for dependents. (US)
401(k) with up to a 4% match. (US)
16 weeks of paid parental leave (12 weeks for non-birthing parent)
Flexible time off and company holidays
All meals in the office
Commuter benefits
Relocation reimbursement if you’re moving to San Francisco
A high-spec laptop, monitor, and a whisper-friendly microphone
Regular team events and off-sites