Part-Time Office Administrator - Los Angeles
About The Position
Page & Turnbull is an award-winning firm of Architects, Planners, and Cultural Resource Specialists who are passionate about conserving historic places and reimagining them for the way we live today. This position will provide administrative support for the LA Office as well as the whole firm. Duties include clerical, reception, scheduling meetings, general office coordination, purchasing and cleaning, as well as project-based support work. Excellent communication skills and a can-do attitude are crucial to this position as the person in this position may be the first contact with a client or vendor. As an engaged member of our team you will have ample opportunity to hone your administrative toolkit and play a key role in the firm’s growth and success. Our team is committed to taking care of our people and building an inclusive, equitable and fun workplace. With your organization and resourcefulness, you will have an immediate role in streamlining office operations and supporting firm initiatives. This position is intended to be in-person, 16-24 hrs a week. Hours per day and days of the week worked are negotiable.
Requirements
- A high school diploma and at least three years of relevant administrative office work experience.
- Ability to work independently and wear multiple hats.
- Proficiency with Microsoft Office.
- Familiarity with virtual meeting platforms such as Zoom, Teams, etc.
- Ability to communicate clearly through verbal and written communication formats.
- Strong critical thinking, professional judgement, time management, and decision-making skills.
- Excellent organization and attention to detail skills.
- Ability to lift 20 lb.
Responsibilities
- Overseeing the smooth operation of office systems through regular contact with phone and data providers, IT consultants and technology support staff. Tracking systems maintenance needs from start to finish.
- Acting as the point person for building management.
- Keeping the office stocked with all necessary supplies.
- Maintaining a centralized cloud database containing office calendars, personnel contact data, preferred vendors, and other key operations information.
- Keep printer and plotter running smoothly, maintain paper and toner in copiers and supplies, coordinate repairs.
- Handling mailings, shipments and packages.
- Answer main line phone calls.
- Assisting in the production of physical deliverables through printing, copying, scanning, and binding.
- Planning employee and firm milestone celebrations and other fun events.
- Arranging office travel and catering.
- Tidy conference rooms, copy room, and collaboration areas.
- Maintain the LA office including: general cleanup such as wipe down horizontal surfaces, pickup up in conference rooms, pickup in kitchen, unload/load the dishwasher, keep refrigerator clean, etc.
- Support Accounting, Marketing, and Project Management staff with administrative tasks.
- Conduct certain aspects of office orientation for new employees.
- Creating a positive and professional physical environment through regular office cleaning, organizing, and culling of unneeded documents and objects.
- Other duties as assigned by the Principals and Office Director.
Benefits
- Friendly and collegial atmosphere.
- Paid holidays corresponding to the days worked, including one floating holiday (prorated for part-time employees).
- Sick and bereavement leave.
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
