Office Administrator

Louis Dreyfus Company • Upper Sandusky, OH

5h • Hybrid

About The Position

Louis Dreyfus Company is seeking an Office Administrator to provide comprehensive administrative and human resources support within a manufacturing plant environment. This role involves managing office operations, supporting HR functions, and ensuring compliance with company policies and regulations. The ideal candidate will be proficient in administrative, clerical, and accounting procedures, possess basic knowledge of HR laws, and have strong organizational and communication skills. This position offers a dynamic work environment with opportunities for career development and a comprehensive benefits program.

Requirements

• Bachelor’s degree in Human Resources or related field OR a High School diploma with 5 or more years of experience supervising an office staff and/or providing Human Resource support.
• Valid driver's license.
• Previous experience as a Human Resource partner for a manufacturing plant.
• Two years’ previous experience and on-the-job training related to accounting and relevant clerical tasks.
• Two or more years of experience in a manufacturing environment.
• Knowledge of administrative, clerical and accounting procedures.
• Basic knowledge of HR laws and procedures.
• Change Management skills.
• Ability to read and analyze incoming memos, submissions and reports to determine their significance, prioritize and distribute to proper individuals.
• Leadership skills in order to mentor, motivate and articulate duties to staff and peers.
• Ability to listen to and understand information and ideas presented verbally, electronically or otherwise, and respond appropriately.
• Ability to recognize issues (or potential issues) and make determination regarding resolution.
• Ability to maintain confidential information.
• Proficiency with spreadsheet and word-processing software, (e.g., Excel and MS Word) and ability to explain, teach and mentor others with courteously and respect.
• Ability to work independently in a fast-paced environment, handle multiple tasks and prioritize workload.
• Ability to set goals for self and other office staff and develop plans to organize and meet those goals.

Nice To Haves

• SHRM Certification.
• 2 or more years of experience in an office setting at a soybean processing plant or similar plant in the agricultural industry.
• Knowledge of agricultural industry.
• Knowledge of current teaching/mentoring techniques.

Responsibilities

• Provides telephone reception support for incoming calls on multiple lines; greets visitors and responds to questions in a professional manner or refers them as appropriate; directs traffic flow through the office; completes safety orientation PowerPoint training for visitors when necessary.
• Collates and labels incoming mail each morning to ensure appropriate distribution. Responsible for filing and archiving to keep the office organized. Updates the employee organization chart and phone list.
• Addresses special requests/projects, such as collecting and organizing data, performing account analyses, preparing ad hoc reports, assisting with system implementations and upgrades, and coordinating with personnel from other departments as required.
• Assists with and serves as a back-up for other functions within the department as needed.
• Coordinates and establishes vendors for various site needs including consumable products.
• Creates new employee, visitor, and replacement badges as necessary.
• Orders and tracks all Employee Uniforms, including outerwear and PPE cleaning requests.
• Tracks employee reimbursement for boots/safety glasses.
• Orders office supplies, including PPE and maintaining adequate inventory; handles plant services including dumpster pick-up, cleaning services.
• Maintains plant master key/lock list and inventory, tracks/documents/issues keys and locks.
• Maintains waste tracking and fuel tracking spreadsheets.
• Organizes resources for meetings, lunch, and visitors.
• Acts as a liaison with the IT department in setting up equipment and troubleshooting problems.
• Completes miscellaneous clerical tasks assigned by the Plant, Operations, HR and SHE Managers.
• Submits accurate and timely payroll information to the corporate payroll department by the required deadlines. Investigates and resolves any pay issues in a quick and efficient manner. Identifies long-term or systemic issues and makes recommendations for process improvements.
• Creates job postings, reviews job seekers, coordinates interviews and selection processes to include but not be limited to ensuring appropriate background checks and other screens are completed. Ensures compliance with all applicable regulations and laws.
• Provides resource for employee training and develops activities and needs including at a minimum an onboarding program for new employees.
• Provides support and mentoring for employee relations issues.
• Partners with management to communicate various Human Resource policies, procedures, plans, etc.
• Supports and leads strategic and tactical HR initiatives for the location and drives process improvements in people processes to establish and execute on world-class HR actions.
• Performs quality work within deadlines with or without direct supervision.
• Interacts professionally with co-workers, Company business associates and the general public.
• Works together in a cooperative spirit to serve the best interests of the Company.
• Operates in a fully responsible manner and complies with the law and Company policy.
• Be an active member of the facility SHE Program. Maintains good working knowledge of SHE policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to.
• Ensures employees are provided required training for area assigned, and jobs and tasks prior to assigning work.
• Ensures area of responsibility is maintained in orderly and safe manner. Ensures unsafe working conditions are remedied as soon as practicable.
• Maintains good working knowledge of Quality and Product Safety policies, rules and procedures applicable to area of responsibility and ensures all applicable requirements are adhered to.
• Ensures area of responsibility is maintained in orderly and product safe manner. Ensures unsafe product working conditions are remedied as soon as practicable.

Benefits

• Comprehensive benefits program including medical, dental and vision care coverage, flexible spending account plans, employee assistance program, life insurance and disability coverage.
• 401k with Company Match.
• Family Friendly Benefits including childbirth and parental leave, fertility and family building benefits.
• Paid Time Off (PTO) and Paid Holidays.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level